Temporary Project Administrator Assistant

Software Engineering Institute | Carnegie Mellon University • Pittsburgh, PA

2d • Onsite

About The Position

The Temporary Project Administrator Assistant will join the Program Development Team for six months, supporting coordination of monthly project management functions for multiple SEI engagements with government customers and internal projects. The role requires working with project leads, technical experts, project managers, administrative assistants, and Carnegie Mellon University resources to support project activities and help bring projects to their planned close.

The position is based in Pittsburgh and requires reporting to the office eight hours per day, five days per week. Travel to various locations may be required to support the SEI’s mission, including locations within the SEI and CMU community. The employee will be subject to a background check and must be eligible to work in the United States without visa sponsorship.

Requirements

• Experience working in a team environment.
• Familiarity with modern project management environments and tools, such as issue trackers, including the ability to add and track actions through these tools, and wikis.
• Ability to exercise sound judgment, maintain composure, and deliver results in a dynamic, deadline-driven environment.
• Strong customer service orientation and attention to detail.
• Strong written and oral communication skills.
• Strong work ethic and desire to learn.
• Ability to edit and rewrite content from one source to another.
• Ability to handle multiple tasks, respond to shifting priorities, and pay careful attention to details.
• Ability to work in a team environment with technical experts, project managers, and administrative assistants.
• Ability to deliver high-quality work and care about its impact.
• Must be able to report to the Pittsburgh office eight hours per day, five days per week.
• Willingness to travel to various locations to support the SEI’s mission, including within the SEI and CMU community.
• Must undergo a background check and be eligible to work in the United States without visa sponsorship.

Responsibilities

• Assist with drafting PowerPoint presentations.
• Collaborate with SSD Project Leads on process documents and the document repository.
• Assist SSD Project Leads with drafting monthly activity reports.
• Assist with tracking and maintaining project schedules.
• Assist with budget tracking.
• Assist with scheduling coordination meetings and technical interchange meetings (TIMs).
• Coordinate and communicate with CMU resources who are part of the project team.
• Record and distribute meeting notes.
• Attend routine project update meetings and maintain project wikis.
• Assist with bringing each project to its planned close.

Benefits

• Comprehensive health insurance.
• Tuition benefits.
• Generous paid time off (PTO).
• Retirement savings policy, including an 8% monthly retirement contribution without requiring an employee contribution.
• Flexible work arrangement.
• Access to university resources, including campus fitness facilities, mindfulness programs, child care, and free transportation on the Port Authority Transit System.
• Annual professional development opportunities to attend conferences and training or obtain a certification.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed