Temporary Project Administrator Assistant
About The Position
The Temporary Project Administrator Assistant will join the Program Development Team for six months, supporting coordination of monthly project management functions across multiple SEI engagements with government customers and internal projects. The role provides administrative and project management support, including assistance with presentations, project documentation, activity reports, schedules, budgets, meeting coordination, communications, meeting notes, project wikis, and project closeout. The position requires reporting to the Pittsburgh office eight hours per day, five days per week, and a willingness to travel to support the SEI’s mission.
Requirements
- Experience working in a team environment.
- Ability to exercise sound judgment, maintain composure, and deliver results in a dynamic, deadline-driven environment.
- Strong customer service orientation and attention to detail.
- Strong written and oral communication skills.
- Strong work ethic and desire to learn.
- Ability to edit and rewrite content from one source to another.
- Ability to handle multiple tasks, respond to shifting priorities, and pay careful attention to details.
- Ability to work in a team environment with technical experts, project managers, and administrative assistants.
- Ability to deliver high-quality work and care about its impact.
- Must be able to report to the Pittsburgh office eight hours per day, five days per week.
- Willingness to travel to various locations to support the SEI’s overall mission, including within the SEI and CMU community.
- Must be eligible to work in the United States without visa sponsorship and will be subject to a background check.
- Familiarity with modern project management environments and tools, such as issue trackers, tracking actions through these tools, and wikis.
Responsibilities
- Assist with drafting PowerPoint presentations.
- Collaborate with SSD Project Leads on process documents and the document repository.
- Assist SSD Project Leads with drafting monthly activity reports.
- Assist with tracking and maintaining project schedules.
- Assist with budget tracking.
- Assist with scheduling coordination meetings and technical interchange meetings (TIMs).
- Coordinate and communicate with CMU resources who are part of the project team.
- Record and distribute meeting notes.
- Attend routine project update meetings and maintain project wikis.
- Assist with bringing each project to its planned close.
Benefits
- Comprehensive health insurance, including medical, prescription, dental, and vision coverage.
- Tuition benefits for employees and dependent children.
- Generous paid time off and observed holidays.
- Retirement savings program with employer contributions; the posting also specifies an 8% monthly retirement contribution without requiring an employee contribution.
- Flexible work arrangement.
- Professional development opportunities, including conferences, training, or certification.
- Access to campus fitness facilities and mindfulness programs.
- Child care resources and Family Concierge Team support.
- Free transportation pass for Pittsburgh Regional Transit.
- Life, accidental death, and disability insurance.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
