Project Administrator (Exempt)

Navajo Tribal Utility Authority • Fort Defiance, AZ

2d

About The Position

The Project Administrator administers projects and establishes written processes to ensure the scope of work is accomplished in coordination with internal and external customers. The role supports NTUA project development, policy and procedure development, project planning, budgeting, tracking, reporting, database management, work-order accuracy, and project cost analysis. The Project Administrator provides project status and statistical reports to management, monitors project budgets and unusual project costs or durations, and represents the District Manager at meetings with customers, consultants, and contractors. Other duties may be assigned or requested.

Requirements

• High school diploma or GED certificate.
• Bachelor's degree or equivalent.
• Vocational or specialized training in project coordination.
• 5–7 years of experience in project management.
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
• Valid driver's license, subject to motor vehicle review.

Responsibilities

• Ensure customer complaints and problem issues are addressed and resolved.
• Administer projects, establish written processes, and ensure the scope of work is accomplished in coordination with internal and external customers.
• Assist with developing policies and procedures, standard operating procedures, and design standards or specifications for NTUA.
• Provide project status reports to NTUA management.
• Guide and assist NTUA internal customers in developing projects, defining scope of work and deliverables, and establishing schedules, budgets, and tasks.
• Participate in project and team meetings and address functional and business requirements.
• Track and manage projects from initiation through completion, identifying and resolving issues, problems, and changes to support successful completion.
• Formulate capital and O&M budgets, monitor costs, develop budgets and allocate funds, monitor project budgets, plan personnel and equipment needs, and provide documentation supporting budget needs and changes.
• Organize, communicate, and manage relevant project plans; address primary project issues; prioritize initiatives; and ensure timely implementation and completion.
• Perform database management functions.
• Mentor project teams on project processes and ensure prompt work-order closeout and project cost analysis.
• Recommend standard cost adjustments.
• Monitor work orders for accuracy and assist in correcting errors.
• Identify, set up, and execute reports providing statistical information for management's strategic and tactical decision-making.
• Work with personnel responsible for entering capital-project statistical data to ensure processes are followed and data fields are completed properly and promptly.
• Monitor and report projects with unusual cost or duration characteristics so management can focus on corrective actions.
• Work with work-order reporting to develop tactical and strategic information for management decision-making.
• Represent the District Manager at meetings with customers, consultants, and contractors.
• Perform other duties as assigned or requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level