Project Administrator (Construction)

Hyde Park Mouldings • Hauppauge, NY

1d • Onsite

About The Position

Hyde Park Mouldings is seeking an organized, detail-oriented Project Administrator to support construction projects from project award through production release. This administrative role keeps project information accurate, complete, and moving forward by organizing documents, following up on open items, and preparing projects for the next stage. The administrator works with clients and the sales, drafting, production, and accounting teams after a project is awarded. The position is suitable for an entry-level to early-career candidate with strong organization, communication, accuracy, and follow-through. Construction experience is helpful but not required; interest in learning the company's business and processes is important.

The role is based on-site at 110 Kennedy Drive in Hauppauge, New York. It is full-time, hourly, and non-exempt, with a Monday-through-Friday schedule from 8:30 a.m. to 5:00 p.m. The position reports to the Chief of Staff. Compensation is $25–$30 per hour, based on relevant experience and qualifications. Overtime is eligible in accordance with applicable law.

Requirements

• Strong organization, accuracy, communication, and follow-through.
• Ability to manage multiple active projects, deadlines, open items, and documentation requirements.
• At least 1 year of office administration, customer service, order-entry, project-support, or similar administrative experience; relevant internships or coursework may be considered.
• Good judgment about when to handle an administrative issue and when to escalate a technical, pricing, legal, billing, or scope question.
• Comfort using Microsoft Outlook, Word, and Excel, shared folders, checklists, and business software.
• High school diploma or equivalent.

Nice To Haves

• Interest in learning the construction industry, including construction documents, architectural drawings, project terminology, and company processes.
• Experience in specialty construction, architectural products, manufacturing, millwork, cabinetry, commercial interiors, or a related field.
• Experience with QuickBooks, order entry, project-management systems, or document control.
• Exposure to architectural drawings, specifications, quantity takeoffs, certificates of insurance, or progress billing.
• Associate degree or coursework in business, construction management, architecture, engineering technology, or a related field.

Responsibilities

• Manage administrative setup and tracking of construction projects from award through production release.
• Create and maintain organized project folders, checklists, contacts, correspondence, and supporting records according to company standards.
• Send post-award communications and request required CAD files, drawings, schedules, contacts, and other project information.
• Follow up with clients and internal team members about missing information, and escalate unresolved items that could delay CAD handoff, approval, billing, or production release.
• Coordinate certificates of insurance and other administrative requirements.
• Verify that approved contract, sales order, and billing information is accurately reflected in project records.
• Update project records when approved changes are received and notify appropriate internal team members.

Benefits

• Health insurance, with the company contributing 50% of the employee-only premium.
• 2 weeks of PTO plus a 1-week company shutdown.
• 7 paid company holidays.
• Retirement savings through NYS Secure Choice.
• Eligible for overtime in accordance with applicable law.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED