Project Administrator

Integra • Quanah, TX

1d • Onsite

About The Position

The Project Administrator provides administrative support to project teams, including accounting staff, assistant project managers, project managers, and senior project managers. The role supports assigned construction projects by coordinating project documentation, reporting, schedules, budgets, submittals, permitting, inspections, and project closeout. The position serves as an advocate for the company’s clients, projects, and project managers, and keeps project managers informed about status and issues that could affect client satisfaction.

This is a full-time, field-based position assigned to active construction project sites as business needs require. The primary work location is the project site, with regular onsite attendance required; assignments and locations may change during employment. The position may involve work at project sites nationwide and requires travel up to 10%. Schedules may include weekends, holidays, extended hours, and overtime as needed. The role reports to multiple Project Managers.

Requirements

• Bachelor’s degree in construction management or a related field is preferred.
• At least 3 years of relevant work experience; 5 or more years is preferred.
• Strong organizational skills and the ability to multitask and manage shifting priorities to meet deadlines for multiple stakeholders or project managers.
• Strong analytical, problem-solving, and communication skills.
• Working knowledge of Microsoft Word, Excel, and Outlook, as well as Bluebeam.
• Current driver’s license.
• Ability to travel up to 10%.
• Ability to work at assigned active construction project sites with regular onsite attendance; assignments and work locations may change.

Nice To Haves

• Working knowledge of project management repositories such as ProCore.

Responsibilities

• Issue, request proper execution of, and track required construction project documentation, including proposals, change orders, drawings, submittals, RFIs, invoices, lien waivers, and closeout documents.
• Attend meetings as needed, help determine project requirements, and take meeting minutes.
• Assist Project Managers with drafting and issuing weekly and monthly project reports, budgets, schedules, payment applications, and change orders.
• Use project scheduling and control tools to help monitor project plans, budgets, and expenditures.
• Communicate relevant project information accurately to clients and project teams when requested or when the Project Manager is absent.
• Assist Project Management in reviewing subcontractor and vendor pricing quotations to help ensure recommended pricing is fair and reasonable.
• Obtain and file required project closeout documents in the project repository.
• Communicate constructive ideas for improving company processes and encourage a positive, constructive attitude in others.
• Keep Project Managers and others informed about project status and issues that may affect client satisfaction.
• Assist Project Management with permitting and jobsite inspection procedures.
• Coordinate submittal information and maintain submittal status; learn and work with each client’s submittal processes and systems.
• Monitor, prepare, or process expense reports, depending on the role’s final scope.
• Advocate for the company’s clients, projects, and project managers.

Benefits

• Competitive pay with incentive opportunities.
• Medical, dental, and vision coverage.
• Life and disability insurance programs.
• Voluntary benefits options.
• Generous paid time off.
• Education assistance and tuition support.
• Retirement and savings programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level