Project Administrator, Staff

M.C. Dean, Inc•Frederick, CO

About The Position

The Project Administrator assists with data entry, document organization, and general administrative tasks throughout each project. The role works with Program Management personnel on business and contractual matters, supports administration of commercial and U.S. Federal contracts, and helps ensure project teams meet contractual, deliverable, and schedule requirements. It also prepares and manages project and proposal documentation, reports, meetings, and deliverable production, including technical and client-facing materials.

Requirements

High school diploma and at least 3 years of experience, or a combination of equivalent experience and training.
Experience in professional writing, editing, and document production.
Excellent organizational skills and ability to work well under stress and despite numerous interruptions.
Accuracy and attention to detail.
Ability to work independently and resolve practical problems.
Effective leadership, with excellent written and oral communication skills.
Ability to deal effectively and tactfully with a wide variety of people in person, by telephone, and in writing; strong multitasking skills.
Strong computer skills in word processing, spreadsheets, databases, and customer portals, and advanced knowledge of Microsoft Office Suite.
Experience authoring responses to statements of work, staffing plans, past performance sections, management plans, and executive summaries.
Ability to sit and view computer screens for extended periods.
Ability to reach by extending hands or arms in any direction and use finger dexterity to manipulate objects, such as a keyboard.
Ability to listen to and understand spoken information, communicate clearly when speaking, and read and understand written information.
Ability to apply general rules to specific problems and identify and understand another person's speech.

Nice To Haves

Experience with Microsoft SharePoint, Visio, and Project.
Experience with Adobe software, including Acrobat Professional and Creative Suite.
Federal and DoD contract experience; some U.S. Government acquisitions experience.
Experience working with Government contract vehicles, including ID/IQs and Multiple Award Contracts (MAC).
Knowledge of proposal preparation, contract or pricing functions, contract administration principles, industry practices, regulations, and policies.

Responsibilities

Collaborate with Program Management personnel on proposal responses, project deliverables and reporting, and performance or funding issues.
Maintain proposal, project, and contractual documentation, including contract repositories.
Ensure compliance with contract requirements and perform other position-related duties as assigned.
Serve as a focal point for ongoing issue resolution, including commercial and federal compliance, acceptance, and payment issues.
Administer commercial and U.S. Federal contracts according to project milestones, including tracking and documenting change orders.
Develop and maintain tracking lists for proposals, deliverables, projects, and contract management for team reviews and compliance.
Ensure the team complies with project and contract requirements, deliverable requirements, and schedule requirements.
Assist the Program Manager with monthly reports and other financial reports.
Organize project, proposal, and contract meetings and help prepare briefs, plans, spreadsheets, and other materials.
Prepare documentation for employee permits, security, certification, and travel requests.
Design, create, lay out, and produce technical documentation, such as information sheets, reference guides, briefs, and presentations.
Present complex information and concepts appropriately for audiences with different levels of technical knowledge.
Accurately document information from meetings, conversations, and presentations.
Research, analyze, and cite reference materials from print and online sources.
Design professional document templates for internal and external use.
Develop schedules, outlines, and templates for proposal and project documentation.
Write, edit, and proofread contract materials in response to client requests and requirements, meeting established schedules and deadlines.
Conceptualize graphics, figures, tables, and other presentation techniques to improve the impact of information.
Coordinate and assist with producing, packing, and delivering contract and proposal deliverables in hard- or soft-copy format according to RFP requirements.