Administrative Assistant / Project Administrator
Stratus Team•Fort Lauderdale, FL
•Hybrid
About The Position
The Administrative Assistant / Project Administrator provides comprehensive administrative and operational support to technical and business teams in an architecture, engineering, and construction (AEC) environment. The role coordinates administrative activities, manages project documentation, supports project teams and client communications, and helps maintain efficient office operations. It serves as a coordination point among project managers, technical staff, clients, vendors, and internal departments to support project execution and business operations.
Requirements
- Minimum of 3 years of administrative support experience.
- Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Nice To Haves
- Associate degree in Business Administration, Office Administration, or a related field.
- Experience supporting architecture, engineering, construction, consulting, or professional services organizations.
- Experience with project management software, document management systems, or ERP platforms such as ProCore, NewForma, and Bluebeam.
- Experience assisting with proposal development, marketing support, or client-facing documentation.
- Familiarity with AEC project lifecycles, terminology, and business operations.
Responsibilities
- Assist in preparing, organizing, and maintaining construction project files, including contracts, drawings, and correspondence.
- Support the review and processing of basic construction documents, including submittals, RFIs, and meeting minutes.
- Help track schedules and project updates in coordination with administrators and project managers.
- Attend internal team meetings, take notes, and distribute summaries as needed.
- Enter data and maintain project management systems and logs.
- Provide general administrative support, including scheduling, filing, scanning, typing, and communications.
- Follow up with clients, contractors, and consultants under supervision to gather information or distribute documents.
- Maintain confidential employee, client, financial, and business information with discretion and professionalism.
- Support office operations, including supply management, facility coordination, and general administrative functions.
- Assist with onboarding new employees, including scheduling, preparing documentation, and coordinating with internal departments.
- Assist with invoice processing, vendor coordination, purchase requests, and project-related administrative tasks.
- Coordinate travel arrangements, expense reporting, and reimbursement documentation for assigned team members.
- Provide administrative support to project managers, architects, engineers, and leadership teams.
- Prepare, format, edit, and distribute professional correspondence, reports, proposals as needed, contracts, presentations, and project documentation.
Benefits
- Medical, dental, and vision insurance.
- Company-paid life insurance.
- Short-term and long-term disability insurance.
- Voluntary life insurance options for employees, spouses, and dependents.
- 401(k) retirement plan with employer match.
- Paid holidays and competitive PTO plans.
- Learning and development, including education and professional licensing.
- Flexible, hybrid work.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
