Project Support Administrator

United Integrated Services • Phoenix, AZ

4d • Onsite

About The Position

United Integrated Services (USA) is seeking a Project Support Administrator to support ongoing construction projects. The role implements and maintains construction coordination, logistics, shared services, and construction progress procedures, and supports stakeholders with project specifications, safety regulations, inspection processes, and related needs. The administrator provides administrative support to the system and project management team as needed.

This is an onsite position in North Phoenix. The role requires maintaining project records and schedules, supporting meetings and presentations, assisting with financial and administrative tasks, coordinating with safety and quality teams, and helping improve construction management processes. The position may require travel to other sites within Arizona and requires a valid driver’s license.

The role is based in active construction environments and may involve indoor or outdoor work, variable weather, dust, noise, vibration, mechanical equipment, confined spaces, and elevated areas. Required PPE includes hard hats, safety glasses, gloves, steel-toe boots, and high-visibility vests. The position also includes frequent movement and manual tasks.

Requirements

• High school diploma or GED.
• Strong knowledge of construction methods, shared services processes, quality control standards, and industry practices.
• Familiarity with project management systems, inspection procedures, and regulatory standards.
• Proficiency with Microsoft Office Suite, including Word, PowerPoint, Excel, Outlook, and Teams; Excel skills are required.
• Experience with document control.
• Excellent organizational and time-management skills.
• Highly detail-oriented.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to prioritize responsibilities according to project needs.
• Ability to present information effectively and respond to questions from groups of managers and employees.
• Ability to develop and maintain successful relationships with employees at all levels, clients, and subcontractors.
• Ability to work under pressure and meet deadlines while maintaining a professional attitude.
• Excellent verbal and written communication skills in English.
• Valid driver’s license that must be maintained.
• Ability to meet the listed physical demands, including frequent standing and walking, lifting and carrying materials, bending, kneeling, reaching, repetitive hand and arm motions, and climbing as required.

Nice To Haves

• Bachelor’s degree in science, engineering, construction management, or a related field.
• Two or more years of construction or administrative support experience.
• Experience or familiarity with Smartsheet.
• Ability to learn and master Smartsheet, ACC, Viewpoint, and similar systems.
• Experience with ACC Autodesk Construction Cloud.
• Ability to communicate in Mandarin.
• Experience with commercial construction projects, particularly large-scale developments.

Responsibilities

• Maintain accurate records of facility work permits, work authorizations, scaffolding requests, and other documents, ensuring they are properly filed and accessible.
• Schedule and plan meetings and appointments, and create a master schedule for team members.
• Take or distribute meeting minutes and help prepare Excel, Word, and PowerPoint presentations.
• Create flow charts and other presentations to assist team members.
• Maintain a daily log of job-site occurrences.
• Assist leaders with invoices, payment control, and administrative tasks.
• Work with safety teams to ensure compliance with safety protocols and guidelines.
• Support internal and external quality audits and prepare necessary documentation.
• Identify opportunities to improve construction management processes and recommend solutions to enhance construction deliverables.
• Create, maintain, manage, and administer Smartsheet.
• Assist in compiling quotes from property owners.
• Assist the project manager in implementing training courses for new-hire employees.
• Perform other duties as assigned.

Benefits

• Medical, dental, vision, short-term disability, long-term disability, and life insurance provided at no cost to employees.
• Competitive salaries and opportunities for performance-based incentives.
• Career development opportunities and education reimbursement for eligible employees pursuing continued learning and professional development.
• Opportunity to contribute to advanced semiconductor construction projects and work alongside professionals across engineering, construction, project management, safety, procurement, and operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED