Administrator of Project Support

National Air Cargo Group Inc•Orlando, FL

5d•Onsite

About The Position

The Administrator of Project Support is embedded within the Operations Department and is responsible for promoting safety and compliance initiatives. The role coordinates with departmental managers and directors on strategies and formal responses to Letters of Investigation, Voluntary Disclosures, SAFA reports, and other matters; manages official correspondence and open FAA items; and supports departmental project management initiatives. The position also helps maintain consistency and regulatory compliance across the National Airlines manual system, coordinates FAA communications, schedules and leads weekly meetings with Operations management, and provides office and administrative support to the Vice President of Technical Operations. The role is based in Orlando, Florida, in the Maintenance department, and reports to the Vice President of Technical Services.

Requirements

Proficiency with Microsoft Office 365, specifically Word, PowerPoint, Excel, and OneNote.

Nice To Haves

Aviation background and experience.
Bachelor’s degree in an aviation-related discipline.
Four years of document management experience.
Four years of project management experience.

Responsibilities

Coordinate with departmental managers and directors to develop comprehensive fix strategies for Letters of Investigation, Voluntary Disclosures, SAFA reports, and other formal responses.
File and manage all official correspondence.
Assist with project management for departmental initiatives as assigned by the VP of Technical Operations.
Identify hazards and reduce operational risks through the Safety Risk Management program.
Participate in SMS Safety Action Team meetings and attend Safety Review Board meetings.
Coordinate incoming FAA communication and formal written communication with FAA personnel on matters delegated by the Vice President of Technical Operations.
Complete special assignments designated by the Vice President of Technical Operations.
Work with the Manager of Technical Publications to ensure the National Airlines manual system is consistent, meets regulatory requirements, and interfaces appropriately with other manuals.
Track all open FAA items.
Schedule and lead weekly meetings with Operations management to ensure timely responses to FAA correspondence.
Assist the Vice President of Technical Operations with office management, meeting scheduling, publication of meeting minutes, documentation, and calendar management.
Perform other duties as assigned.