Project Administrator

BWXT • Mount Vernon, IN

4d • $70,000 - $103,000 • Onsite

About The Position

The Project Administrator provides administrative support to the project management team as part of the Program Management Team. The role monitors and communicates accurate, timely information to support decisions and ensure contract requirements and industry standards are met or exceeded. The position is based on-site at BWXT’s facility in Mount Vernon, Indiana, and reports to the Project Manager. The administrator may serve as the Project Manager’s delegate when the manager is away.

The administrator is assigned a collection of individual contracts within a larger program and works closely with the Project Manager and fellow Project Administrators. The role includes financial analysis and projections, customer communication, coordination of project activities and meetings, support for estimating and proposal efforts, project progress monitoring, contract close-outs, status reporting, and project risk management.

Requirements

• Bachelor’s degree and two years of related experience, or at least six years of related experience in a technical manufacturing environment in lieu of the education requirement.
• Ability to work both as part of a team and as an individual contributor.
• Ability to communicate effectively with internal and external customers.
• Proficiency with the Microsoft Office Suite.
• Must be a U.S. citizen.
• Must successfully complete a pre-employment check and drug screening.
• Must comply with applicable company health and safety requirements in the workplace.
• The position may require the ability to obtain and maintain applicable federal eligibility requirements for access to classified or sensitive information.

Nice To Haves

• Prior experience with EVMS.
• Prior experience with SAP.

Responsibilities

• Manage and oversee an assigned collection of individual contracts within a larger program.
• Perform regular financial analysis and review of assigned contracts; analyze performance against monthly and annual projections and modify projections as needed.
• Work with Accounting to review projections and justify contract overruns or underruns, and reconcile contract charge problems.
• Communicate daily with customers to manage purchase orders, contract requirements, and invoices.
• Interface with customer representatives to identify and resolve problems.
• Assist the Project Manager in coordinating project meetings, submittals, and assignments.
• Participate in the estimating process with appropriate departments.
• Assist the Contracts Department with proposal efforts by ensuring information is available from functional departments.
• Assist the Project Manager in preparing project plans to control cost, schedule, and documentation requirements.
• Monitor project progress on items designated by the Project Manager, including cost, schedule, documentation, and material-use projections.
• Initiate contract close-outs.
• Communicate project status and concerns to all levels of the BWXT management team.
• Prepare presentation materials for customer and supplier meetings and routine reports for the Project Manager.
• Assist with or lead project risk management, including identifying risks, managing mitigation, and following up with action owners to ensure timely completion and implementation of mitigation strategies.
• Serve as a delegate for the Project Manager when the Project Manager is away from the office.

Benefits

• Competitive salary and benefits package, including health, dental, and retirement plans.
• Flexible work schedules and paid time off.
• Professional development opportunities, including mentorship programs and sponsorship for continuing education.
• Annual cash incentive may be included in the total compensation package.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level