Service Project Administrator

Trane Technologies • Tallahassee, FL

4d • Hybrid

About The Position

Trane Technologies is hiring a Service Project Administrator for its Contracting group. Under moderate supervision, this position works closely with Project Managers and handles routine project documentation, procurement, job costing, customer invoicing, and administrative closeout. The role supports multiple projects at different stages, from award through closeout, and interacts with internal and external customers to help ensure timely project completion and a positive customer experience.

The position follows established processes and uses enterprise systems to coordinate project transitions from Sales to Operations, administer projects throughout their life cycles, and support contract compliance and successful delivery. It also coordinates procurement, project cost recording, customer billing, and resolution of billing obstacles. Work is onsite Monday through Thursday; on Fridays, employees may choose their work location based on work requirements.

Requirements

• High school diploma or GED and up to two years of related experience and/or training, or an equivalent combination of education and experience.
• Strong communication skills.
• Proactive approach and willingness to work independently and as part of a team.
• Ability to perform problem solving, decision making, rational thinking, and exercise good judgment.
• Experience prioritizing tasks to meet tight deadlines in a fast-paced environment.
• Flexibility to work overtime and weekends as required.

Nice To Haves

• Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable.
• Knowledge of construction law and regulations.
• Familiarity with the operation of HVAC systems.

Responsibilities

• Follow established standard work and processes using several enterprise systems.
• Coordinate the transition of projects from Sales to Operations within enterprise business systems.
• Administer projects throughout their life cycle to support contract compliance and successful delivery.
• Coordinate with regional leadership, contract management, legal, and financial services.
• Manage procurement processes according to project requirements.
• With guidance from a Project Manager and/or Engineer, handle material ordering and tracking, and issue purchase orders and subcontracts to qualified vendors.
• Coordinate monthly customer invoicing according to customer requirements and Project Manager direction to ensure timely, accurate billing.
• Coordinate with project team members to ensure timely, accurate recording of project costs, including timesheets, forecasting assistance, and vendor invoices, using project reports as needed.
• Review billing backlog and coordinate or communicate with Project Managers, BAS and HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles.
• Support routine project documentation, job costing, customer invoicing, and administrative project closeout.

Benefits

• Health insurance and holistic wellness programs with incentives, available from the first day.
• Fertility coverage and adoption/surrogacy assistance.
• Up to 15 vacation days, paid holidays, sick leave, and additional options supporting volunteer and parental leave.
• 401(k) match.
• Educational and training opportunities through company programs.
• Tuition assistance and student debt support.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED