Service Project Administrator

Trane Italia • Willowbrook, IL

12d • $59,153 - $83,090 • Hybrid

About The Position

The Service Project Administrator supports service projects in Trane Technologies’ Upper Midwest Region, based in the Chicago Commercial Sales office in Willowbrook, Illinois. Under direct supervision, this role handles routine project documentation, materials, job costing, status monitoring, invoicing, and administrative closeout. The administrator works closely with Area Service Managers and assigned service team members to help ensure projects are completed on time. The work arrangement is onsite Monday through Thursday, with the option to choose a work location on Fridays according to work needs.

Requirements

• One-year certificate from a college or technical school; or six months to two years of related experience and/or training; or an equivalent combination of education and experience.
• Strong communication skills and a proactive approach, with willingness to work independently and as part of a team.
• Proven ability to prioritize tasks and meet tight deadlines in a fast-paced environment.
• Experience with Microsoft Office programs.
• Flexibility to work overtime as required.

Nice To Haves

• Familiarity with the operation of Energy Management Systems, HVAC Systems, and/or Temperature Controls.

Responsibilities

• Coordinate and manage project documentation to support timely and accurate execution of service projects.
• Issue certificates of insurance and related documentation using Exigis Risk Management software.
• Administer the tax exemption certificate process through Tax Certify.
• Manage customer and vendor contractual documentation, including master service agreements, non-disclosure agreements, and onboarding applications.
• Coordinate vendor credentialing requirements through the Appruv platform.
• Support procurement and purchasing activities within the Oracle application.
• Prepare and issue subcontracts for specialized vendor services.
• Generate, analyze, interpret, and distribute assigned reports to support operational visibility and decision-making.
• Maintain effective communication and collaboration with internal stakeholders and service team members.
• Support project materials, job costing, status monitoring, invoicing, and administrative closeout.

Benefits

• Health insurance and holistic wellness programs with incentives, beginning on day one for the employee and family.
• Fertility coverage and adoption/surrogacy assistance.
• Up to 15 vacation days, paid holidays, sick leave, and additional options to support volunteer and parental leave.
• 401(k) match.
• Educational and training opportunities through company programs.
• Tuition assistance and student debt support.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree