Service Project Administrator
About The Position
Trane Technologies is seeking a Service Project Administrator for its Contracting group. Under moderate supervision, this position works closely with Project Managers and handles routine project documentation, procurement, job costing, customer invoicing, and administrative project closeout. The role supports multiple projects at different stages, from award through closeout, and interacts with internal and external customers to help ensure timely project completion and foster a positive culture. The position follows established standard work and processes using enterprise systems. It coordinates project transitions from Sales to Operations, administers projects throughout their life cycles to support contract compliance and successful delivery, manages procurement, coordinates monthly customer invoicing and project cost recording, and helps resolve billing-backlog obstacles. The work is onsite Monday through Thursday; on Fridays, employees may choose their work location based on work needs.
Requirements
- High school diploma or GED and up to two years of related experience and/or training, or an equivalent combination of education and experience.
- Strong communication skills and a proactive approach, with willingness to work independently and as part of a team.
- Demonstrated problem-solving, decision-making, rational-thinking, and sound-judgment abilities.
- Experience prioritizing tasks to meet tight deadlines in a fast-paced environment.
- Flexibility to work overtime and weekends as required.
Nice To Haves
- Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable.
- Knowledge of construction law and regulations.
- Familiarity with the operation of HVAC systems.
Responsibilities
- Follow established standard work and processes using several enterprise systems.
- Coordinate project transitions from Sales to Operations within enterprise business systems.
- Administer projects throughout their life cycles to support contract compliance and successful delivery, coordinating with regional leadership, contract management, legal, and financial services.
- Manage project procurement processes, including ordering and tracking materials and issuing purchase orders and subcontracts to qualified vendors with guidance from a Project Manager and/or Engineer.
- Coordinate monthly customer invoicing according to customer requirements and Project Manager direction to support timely and accurate billing.
- Coordinate with project team members to ensure accurate and timely recording of project costs, including timesheets, forecasting assistance, and vendor invoices, using project reports and other tools.
- Review billing backlog and coordinate or communicate with Project Managers, BAS and HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles.
Benefits
- Health insurance and holistic wellness programs with incentives, effective on the first day for the employee and family.
- Fertility coverage and adoption/surrogacy assistance.
- Up to 15 vacation days, paid holidays, sick leave, and additional options to support volunteer and parental leave.
- 401(k) match.
- Educational and training opportunities through company programs.
- Tuition assistance and student debt support.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
