Service Project Administrator

Trane Italia • Spokane Valley, WA

12d • $63,492 - $89,215 • Hybrid

About The Position

Under direct supervision, the Service Project Administrator handles routine project documentation, materials, job costing, status monitoring, invoicing, and administrative project closeout. The role works closely with the Admin Team Leader, Area Service Managers, and assigned service team members to support timely project completion. Key areas of focus include processing service agreements, quoted and time-and-materials work, invoicing, and varied billing requirements.

Requirements

• One-year certificate from a college or technical school and three or more years of related billing experience and/or training, or an equivalent combination of education and experience.
• Strong communication skills and a proactive approach, with the willingness to work independently and as part of a team.
• Proven ability to prioritize tasks and meet tight deadlines in a fast-paced environment.
• Flexibility to work overtime and weekends, as required.

Nice To Haves

• Familiarity with the operation of HVAC systems.

Responsibilities

• Process service agreements in the system application.
• Process and invoice quoted and time-and-materials work.
• Handle various billing requirements.
• Coordinate with team members to ensure accurate and timely recording of service costs, including materials, timesheets, labor-hour allocation, and daily reports.
• Perform general administrative functions, including purchase orders.
• Generate, interpret, and print assigned reports.
• Communicate effectively with other team members.
• Participate in and contribute to lean improvement activities.

Benefits

• Health insurance and holistic wellness programs, available from day one.
• Fertility coverage and adoption/surrogacy assistance.
• Up to 15 vacation days, paid holidays, sick leave, and additional options for volunteer and parental leave.
• 401(k) match.
• Educational and training opportunities through company programs.
• Tuition assistance and student debt support.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree