Service Project Administrator

Trane Technologies • Bellevue, WA

11d • Hybrid

About The Position

Under direct supervision, the Service Project Administrator handles routine project documentation, materials, job costing, status monitoring, invoicing, and administrative project closeout. The role works closely with the Admin Team Leader, Area Service Managers, and assigned service team members to help ensure timely completion of each project.

The position focuses on processing service agreements in system applications, processing and invoicing quoted and time-and-materials work, and meeting varying billing requirements. It also supports accurate and timely recording of service costs, general administrative functions, purchase orders, and assigned reporting.

Requirements

• One-year certificate from a college or technical school and three or more years of related billing experience and/or training, or an equivalent combination of education and experience.
• Strong communication skills and a proactive approach.
• Ability to work independently and as part of a team.
• Proven ability to prioritize tasks and meet tight deadlines in a fast-paced environment.
• Flexibility to work overtime or weekends as required.

Nice To Haves

• Familiarity with the operation of HVAC systems.

Responsibilities

• Process service agreements in system applications.
• Process and invoice quoted and time-and-materials work.
• Handle various billing requirements.
• Coordinate with team members to ensure service costs are recorded accurately and on time, including materials, timesheets, labor-hour allocation, and daily reports.
• Perform general administrative functions, including purchase orders.
• Generate, interpret, and print assigned reports.
• Communicate effectively with other team members.
• Participate in and contribute to lean improvement activities.

Benefits

• Health insurance.
• Holistic wellness programs with incentives.
• Fertility coverage and adoption/surrogacy assistance.
• Up to 15 vacation days, paid holidays, sick leave, and additional options to support volunteer and parental leave.
• 401(k) match.
• Educational and training opportunities through company programs.
• Tuition assistance and student debt support.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree