Project Administrator

City of Waco•Waco, TX

About The Position

The City of Waco is seeking a detail-oriented Project Administrator to support project management activities and help ensure smooth execution and timely completion. The role assists with planning, tracking progress, and maintaining documentation while facilitating communication among team members. Under general supervision, the Project Administrator performs administrative, technical, and communication duties as part of the Infrastructure Services team, providing high-level support to manage projects from start to finish. The position coordinates project documentation and operations, reviews technical materials for accuracy and compliance, communicates development issues and regulations, and conducts site visits using a City-issued vehicle.

Requirements

High school diploma or GED equivalent and 8 years of work experience in design engineering or program and/or project management in construction or engineering-related fields, or an equivalent combination of education and experience.
Valid Texas Driver’s License.

Nice To Haves

Bachelor’s degree in Engineering, Construction Science, or a related field and 4 years of work experience in design engineering or program and/or project management in construction or engineering-related fields, or an equivalent combination of education and experience.
Registration as a Professional Engineer by the Texas Board of Professional Engineers.

Responsibilities

Coordinate daily operations, including the preparation, review, and execution of contracts, technical memoranda, reports, and related documentation.
Review and approve contracts, agreements, plans, and reports; manage the collection, analysis, and reporting of operational data.
Review technical documents for accuracy and compliance with standards and practices; review status reports and recommend appropriate actions.
Write technical and analytical reports and prepare specialized technical estimates related to development projects, contracts, and technical issues.
Review plans for compliance with State and City regulations and provide technical assistance to staff on engineering design issues.
Communicate development issues; interpret and explain State and City rules and regulations; coordinate projects with federal, state, and regional organizations and City departments.
Maintain project files, documents, and records, and prepare reports on program activities and performance.
Operate a City-issued vehicle to conduct regular site visits, monitor project progress, ensure compliance with municipal standards, support communication among contractors, engineers, and municipal staff, and attend project meetings.
Transport and deliver project documentation, permits, drawings, and reports between municipal offices, contractors, and external consultants.
Perform other related duties as assigned and comply with all policies and standards.
Support the relationship between the City of Waco and the public through courteous and cooperative behavior; maintain confidentiality of work-related issues and City information; live the City of Waco Values.