Payroll Specialist Jobs

About The Position

Requirements

• Working knowledge of payroll processes and basic accounting principles.
• Strong attention to detail with a high degree of accuracy.
• Proficiency in basic mathematical calculations, including percentages, sums, and averages.
• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to build effective working relationships.
• Effective time management skills with the ability to prioritize and manage stress in a fast-paced environment.
• Proactive, organized, and self-motivated, with the ability to think critically and work independently.
• Strong problem-solving skills and a continuous improvement mindset.
• Ability to collaborate effectively across departments and functional teams.
• Energetic, adaptable, and eager to learn.
• Payroll experience with working knowledge of payroll taxes and liabilities.
• Minimum of 1-year of recent accounting experience in an office environment.
• Experience with accounting software and strong Excel skills.

Nice To Haves

• Multi-state payroll experience preferred.

Responsibilities

• Process payroll actions, audit timecards, and ensure all supporting documentation is promptly scanned into personnel files.
• Perform accurate, timely, and efficient payroll processing, including payroll reports and check distribution for multiple companies.
• Prepare and process weekly payroll reports, including hours worked, salaries, commissions, and timesheets.
• Manage payroll-related deductions, including benefits, garnishments, and taxes.
• Calculate and reconcile direct deposits, 401(k) contributions, and payroll adjustments.
• Assist with retroactive pay calculations and other payroll adjustments.
• Assist with audits and provide required payroll documentation.
• Support payroll reconciliation before transmission and validate finalized payroll reports.
• Conduct periodic internal audits to ensure data accuracy and identify potential system or process issues; assist with year-end processing (W-2s) and OSHA hour reporting requirements.
• Respond to employee inquiries regarding pay, deductions, and payroll policies.
• Set up and manage benefit deductions during open enrollment.
• Share joint responsibility with the Finance team for payroll-related financial processes, including coordination, accuracy, and compliance with company standards and regulations.
• Maintain consistent, reliable attendance in accordance with company policies and applicable federal, state, and local regulations, including Americans with Disabilities Act (ADA) and the Family and Medical Leave Act (FMLA).
• Adapt to evolving responsibilities and support additional duties as business needs change.

Benefits

• 401 (K), Roth, and Profit Sharing/Match Plans.
• Competitive Salaries.
• Comprehensive medical, dental, and vision insurance.
• FSA Eligibility.
• Telehealth and Mental Health support.
• Life insurance options include a 100% employer funded option.
• Employee Assistance Program.
• Training and development opportunities with a growing, family-owned company.
• Excellent Benefits and Bonus Potential
• Family-Oriented Environment