Payroll Specialist

Hamilton Company•Reno, NV

About The Position

Hamilton Company is hiring a Payroll Specialist to support end-to-end payroll processing for approximately 1,400 employees across three legal entities, two EINs, and most U.S. states using PeopleSoft. Reporting to the Payroll Supervisor, the Specialist accurately and promptly enters and verifies approved payroll inputs and serves as a first-response resource for employee pay inquiries. The role requires systematic, detail-oriented work under deadlines, clear communication with HR and operations partners, ownership of accuracy, and strict discretion with compensation data. Previous payroll experience is preferred but not required. Hamilton also considers candidates who demonstrate accuracy, sound judgment, systems aptitude, and communication skills in other high-attention work. The role prepares payroll inputs for supervisor review and release, resolves routine employee inquiries, and escalates exceptions, conflicts, or judgment calls to the Payroll Supervisor. The position requires a high school diploma or equivalent. An associate's or bachelor's degree is preferred. The posting lists 1–3 years of payroll, HR operations, or office administrator experience, and notes PeopleSoft HRMS/Payroll exposure, multi-state payroll or multi-entity administrative experience, and shared-inbox or employee/customer inquiry experience. Candidates must pass drug and background screens and may be required to wear employer-provided Personal Protective Equipment.

Requirements

Demonstrated ability to work accurately with numbers, data records, or financial information.
Clear and professional written and verbal communication skills, including responding to employee inquiries accurately and discreetly.
Strong attention to detail, including a track record of catching errors, checking one's work, and maintaining accuracy in volume- and deadline-driven environments.
Sound judgment when handling sensitive and confidential information, with strict professional discretion regarding compensation data.
Aptitude for learning and navigating enterprise software systems.
Microsoft Excel proficiency sufficient to verify and audit payroll data, including sorting, filtering, basic formulas, and pivot tables.
High school diploma or equivalent required.
1–3 years of payroll, HR operations, or office administrator experience.
Must pass drug and background screens.
May be required to wear Personal Protective Equipment provided by the employer.

Nice To Haves

Previous payroll experience is preferred but not required.
Associate's or bachelor's degree preferred.
PeopleSoft HRMS/Payroll exposure at any level.
Multi-state payroll or multi-entity administrative experience.
Experience managing a shared inbox or serving as a primary point of contact for employee or customer inquiries.

Responsibilities

Enter and/or verify approved time records, absences, pay adjustments, deductions, new hires, and terminations.
Review absences, attendance, and submitted timesheets; process corrections and adjustments as needed.
Assist with preparation and pre-processing audit steps for weekly hourly and biweekly salaried payroll cycles; flag discrepancies for supervisor review.
Support transmission and reconciliation of bank, 401(k), and FSA files.
Serve as the first-response contact for employee pay and absence questions through the shared payroll inbox; provide accurate, professional, timely replies and escalate complex or unresolved issues to the Payroll Supervisor.
Partner with HR to verify onboarding, termination, job change, and leave-of-absence data changes and confirm approved updates are accurately reflected in PeopleSoft before each payroll cycle closes.
Use PeopleSoft to enter, verify, and audit payroll data; identify and document data or system discrepancies and escalate them to the Payroll Supervisor.
Follow and maintain written procedures for assigned processes.
Coordinate routine information exchanges with HR, Benefits, and Finance partners to support accurate and complete payroll processing.
Assist with quarterly and year-end tasks as directed by the Payroll Supervisor.
Prepare payroll inputs for supervisor review and release; resolve routine employee pay inquiries and escalate exceptions, conflicts, or judgment calls.