Payroll Specialist

Central Ohio Primary Care•Westerville, OH

About The Position

The Payroll Specialist is a contributor to the Accounting services team, processing biweekly payroll for approximately 2,000 hourly and salaried employees across more than 90 Central Ohio locations. The role handles payroll-related duties including 401(k) contribution processing, garnishments, and benefit deductions. This is a full-time, benefits-eligible position with a Monday–Friday schedule of 8:00 a.m. to 5:00 p.m. in Westerville, Ohio. Work on Sundays and/or holidays may be required when payroll deadlines require it.

Requirements

High school diploma or GED.
At least five years of hands-on payroll processing experience, including payroll adjustments, retroactive payments, garnishments, W-2s, and federal, state, and local taxation.
At least three years of general ledger accounting experience.
Ability to work Sundays and/or holidays when payroll deadlines require it.
Excellent verbal and written communication and interpersonal skills, including the ability to communicate with employees and physicians at all organizational levels.
Innovative problem-solving, critical-thinking, and analytical skills.
Experience with 401(k) calculations, courtesy tax issues, retroactive earnings, employee payroll questions, payroll reporting, and year-end compliance assistance.
Strong computer and system skills, including advanced proficiency with Microsoft Excel.
Working knowledge and experience with payroll and timekeeping platforms and HR information systems (HRIS).
Ability to work on a team, be flexible, and maintain a positive attitude.
Ability to work independently and prioritize and organize work effectively to complete daily tasks efficiently and on time.
Ability to understand complex general ledger coding.

Nice To Haves

Associate’s degree in a related field or equivalent education and experience.
Payroll experience within a physician group, healthcare organization, medical practice, or similar healthcare environment.
Workday experience.
UKG experience.

Responsibilities

Process biweekly and other scheduled payrolls accurately and within established deadlines for physicians and employees across multiple local tax jurisdictions.
Review payroll data, timecards, earnings, deductions, benefit elections, and payroll changes for accuracy before payroll is finalized.
Process and maintain employee garnishments, including child support orders, tax levies, creditor garnishments, and other court-ordered deductions.
Research account reconciliations for payroll accounts.
Research and respond to employee questions regarding pay and payroll taxes.
Manage pending pay items and retroactive pay calculations.
Approve manager self-service transactions to ensure completeness for payroll processing.
Generate and compile standard and custom payroll reports.
Assist with year-end data review and compliance.
Administer 401(k) contributions and loan payments.
Perform other payroll-related duties and special projects as assigned.