Payroll & HRIS Operations Specialist

Topaz HR•West Orange, NJ

2d•$75,000 - $90,000•Onsite

About The Position

Topaz HR is seeking an experienced Payroll & HRIS Operations Specialist to oversee payroll operations and HR systems across a growing client portfolio. This full-time, exempt, on-site role combines hands-on payroll management with client onboarding, process improvement, and systems optimization. The ideal candidate is organized, detail-oriented, and comfortable managing multiple payrolls, platforms, and deadlines while building scalable processes. The position is based in West Orange, New Jersey, and offers a base salary of $75,000–$90,000 annually, depending on experience. The specialist will collaborate directly with company leadership and help build and scale the payroll and HRIS function. Topaz HR is an HR consulting and workforce solutions firm that supports growing businesses with payroll, HR operations, compliance, employee relations, talent acquisition, onboarding, and HR systems. The company is an Equal Opportunity Employer and is committed to an inclusive environment.

Requirements

3+ years of payroll, payroll operations, and/or HRIS experience.
Multi-state and multi-entity payroll experience.
Experience working with multiple payroll or HRIS platforms.
Strong knowledge of payroll processing, payroll taxes, and employee data management.
Strong Excel and/or Google Sheets skills.
Strong attention to detail, organization, and problem-solving skills.
Ability to manage multiple deadlines and time-sensitive payroll issues.
Strong written and verbal communication skills.

Nice To Haves

Payroll implementation or client onboarding experience.
Experience in a PEO, payroll provider, accounting firm, or outsourced HR environment.
FPC or CPP certification.
Bilingual English/Spanish.

Responsibilities

Manage payroll for multiple clients across weekly, biweekly, and semi-monthly cycles.
Oversee multi-state and multi-entity payroll, including taxes, unemployment insurance, and new-state registrations.
Lead payroll onboarding and implementation for new clients, including data conversion, system setup, parallel runs, and go-live.
Review payroll for accuracy and resolve discrepancies before submission.
Maintain payroll calendars and ensure timely processing across all clients.
Troubleshoot payroll, tax, employee data, and system issues.
Work across payroll platforms including ADP, Paychex, Paylocity, Paycom, Gusto, Rippling, isolved, and QuickBooks Payroll.
Improve workflows through automation, integrations, documentation, and process standardization.
Support year-end payroll activities, including W-2s, reconciliations, corrections, and amendments.
Create SOPs and train internal team members on payroll and HRIS processes.
Partner with leadership to improve and scale payroll operations.