HRIS, Payroll & Benefits Specialist

PATRIOT BANK, N.A.•Beverly Hills, CA

6d•Onsite

About The Position

The HRIS, Payroll & Benefits Specialist is a hands-on HR operations professional responsible for accurate, timely, and compliant payroll processing and support for Patriot Bank’s HRIS, benefits, timekeeping, reporting, and related HR processes. The position serves as a payroll resource, processes payroll with appropriate oversight, resolves routine payroll issues, reconciles payroll results, and helps maintain continuity of operations. It also supports recruitment, onboarding, offboarding, workflow documentation, audits, and process improvements. The role requires hands-on payroll and Paylocity experience, working knowledge of multi-state payroll requirements and benefits administration, proficiency in Excel and Microsoft 365, and the ability to maintain accurate, confidential, audit-ready records in a regulated banking environment. This position has no supervisory responsibilities. It is generally office-based with a moderate noise level. Occasional travel to Bank offices, branches, and business-related events may be required; travel between work locations may involve occasional exposure to outside weather conditions.

Requirements

Demonstrated proficiency in full-cycle payroll processing, payroll controls, reconciliations, payroll taxation, wage-and-hour requirements, and resolving or appropriately escalating payroll discrepancies.
Ability to explain payroll calculations and controls, analyze payroll registers, identify errors, and document corrective actions clearly and accurately.
Strong attention to detail, accuracy, follow-through, analytical ability, troubleshooting skills, and sound judgment.
Ability to handle confidential information discreetly and provide professional, responsive service to employees and managers.
Ability to manage payroll calendars, vendor timelines, multiple deadlines, and competing priorities in a controlled environment.
Strong written and verbal communication skills, including ability to explain payroll and HRIS matters clearly and practically.
High accountability, integrity, professionalism, and commitment to accurate, audit-ready work.
Minimum of three years of progressive HR operations experience, including at least three years of direct, hands-on responsibility for processing full-cycle payroll.
Experience with multi-state payroll, HRIS administration, benefits administration, timekeeping, reconciliations, and employee lifecycle processes.
Experience administering employee benefits, reconciling invoices and deductions, maintaining eligibility and election data, and supporting compliance and audit documentation.
Advanced Excel and Microsoft 365 skills, including reporting, reconciliations, data analysis, collaborative document management, and review of moderately large data sets.
Working knowledge of HR and payroll data governance, confidential records handling, system controls, audit support, and compliance expectations in a regulated environment.
A bachelor’s degree in Human Resources, Business Administration, Accounting, Finance, Information Systems, Data Analytics, or a related field is preferred; an equivalent combination of relevant education, training, and payroll or HRIS experience may be considered.

Nice To Haves

Two to three years of recent, hands-on Paylocity experience, including payroll processing and practical use of Payroll, HRIS, Benefits, Time & Labor, Reporting, workflows, imports and exports, deductions, and employee and manager self-service tools; comparable experience with another major payroll or HRIS platform may be considered.
Banking or financial services experience.
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
SHRM-CP or PHR; advanced HR certifications are a plus.
Paylocity product training or certification, or equivalent demonstrated system proficiency.

Responsibilities

Process and validate accurate, timely full-cycle multi-state payroll, including regular and off-cycle payrolls, employee changes, earnings and deductions, garnishments, taxes, final pay, retroactive adjustments, timecard review, payroll audits, reconciliations, funding files, reports, and employee inquiries; research routine discrepancies and escalate complex matters as appropriate.
Serve as a Paylocity payroll resource and support HRIS, Benefits, Time & Labor, Reporting, Workflows, Onboarding, Employee Self-Service, document management, and related modules.
Maintain accurate HRIS data, perform regular audits, and correct or escalate discrepancies.
Support testing and maintenance of Paylocity workflows, approval chains, custom fields, templates, reports, and process documentation; escalate security-role or material system-configuration changes for review and approval.
Support HRIS enhancements, releases, integrations, vendor tickets, and process improvements with Human Resources, Paylocity, IT, Finance, Compliance, and other stakeholders.
Partner with Finance to reconcile payroll registers, tax liabilities, benefit deductions, payroll funding, general ledger mapping, cost center allocations, journal entries, and variances; research discrepancies and prepare supporting documentation for review, approval, and audits.
Maintain working knowledge of applicable payroll requirements and support quarter-end and year-end activities, including tax reconciliation, W-2 review, corrections, and coordination with payroll vendors and agencies.
Support employee benefit administration, including enrollments, qualifying life events, terminations, COBRA coordination, carrier updates, annual open enrollment, deductions, invoice reconciliation, required notices, compliance reporting, and employee inquiries.
Support Paylocity Time & Labor and other Bank timekeeping platforms; audit timecards, missing punches, exceptions, approvals, overtime, paid time off, leave coding, accruals, and related records before payroll close, and coordinate timely corrections with managers.
Support recruitment, onboarding, and offboarding, including job posting assistance, candidate coordination, onboarding handoffs, HRIS updates, checklist completion, and required documentation.
Prepare and validate HR, payroll, benefits, compliance, turnover, headcount, compensation, timekeeping, and workforce reports and analyses.
Maintain confidentiality, appropriate segregation of duties, accurate and audit-ready records, and compliance with Bank policies, internal controls, recordkeeping requirements, and applicable laws.
Perform other duties as assigned.