HR Specialist - Payroll, Timekeeping & HRIS

Midstate Radiology Associates•Wallingford, CT

3d•$62,400 - $82,700•Hybrid

About The Position

The HR Specialist performs daily functions of the Human Resources department under the direction of the HR Director. The role takes responsibility for assigned HR functions and performs day-to-day tasks assigned to other HR Specialists as needed. The primary focus is payroll, timekeeping, and HRIS administration, including accurate weekly payroll processing, timecard compliance, employee support, system configuration and auditing, and year-end payroll activities. The position also supports HR policies and procedures, maintains accurate documentation, assists with HR programs and events, and helps ensure compliance with employment laws and regulations. The successful candidate will demonstrate accuracy, organization, analytical thinking, technical proficiency, problem-solving skills, effective communication, and discretion in handling confidential information. This is a full-time, 40-hour-per-week position based on-site in Wallingford, Connecticut. Hybrid work may be available after 90 days, with three days per week on site. The regular schedule is Monday through Friday, first shift, typically 8:00 a.m. to 4:30 p.m., with flexibility to occasionally adjust the schedule based on departmental needs. Annual salary is $62,400–$82,700, based on qualifications and experience.

Requirements

High school diploma or equivalent.
Bachelor’s degree in Human Resources, Business Administration, or a related field.
A minimum of 3–5 years of Human Resources experience.
Knowledge of employment-related laws and regulations.
Proficiency with Microsoft Office Suite or related software.
Proficiency with, or ability to quickly learn, the organization’s HRIS and talent management systems.
Strong verbal and written communication skills.
Strong interpersonal, negotiation, and conflict-resolution skills.
Strong organizational skills and attention to detail.
Strong analytical and problem-solving skills.
Ability to prioritize tasks and meet deadlines.
Ability to act with integrity, professionalism, and confidentiality.
Ability to research issues, troubleshoot challenges, and quickly learn new systems and processes.
Prolonged periods of sitting at a desk and working on a computer.
Ability to lift 15 pounds at times.
Ability to access and navigate each department at the organization’s facilities.

Nice To Haves

SHRM-CP certification is desirable.
Experience working with ADP or comparable HRIS systems.

Responsibilities

Process weekly payroll and oversee timecard processing.
Develop and generate weekly timecard reports to monitor compliance, identify discrepancies, and coordinate corrective action with managers.
Communicate payroll, timekeeping, and tax updates to employees and management.
Educate employees and managers on payroll and timekeeping policies and best practices, and create and distribute informational materials.
Answer employee questions about paychecks, withholding taxes, and wage adjustments, and help troubleshoot pay issues.
Manage unemployment claims and process employment verification requests.
Administer wage garnishments, including processing orders, maintaining payroll deductions, ensuring compliance, and coordinating communications and documentation.
Coordinate employee termination tasks and checklists, including HRIS updates, final pay and benefits coordination, required notifications, and employment record maintenance.
Coordinate and administer year-end payroll processes, including reconciliation, verification of earnings and deductions, tax document preparation and distribution, reporting, and communications.
Administer employee time-off tracking in the HRIS, maintaining leave balances, processing adjustments, monitoring accruals and usage, and resolving discrepancies.
Implement, maintain, and review payroll-processing systems to support timely and accurate processing of salaries, benefits, taxes, and other deductions.
Lead the configuration, integration, and optimization of HRIS with core HR processes.
Manage HRIS user permissions, access, personalization, and related system operations and settings.
Audit HRIS data to maintain validity, identify issues, implement corrective action, and share findings with other HRIS practitioners.
Maintain knowledge of trends and developments in HRIS providers, vendors, and technology.
Provide technical support, troubleshooting, and guidance to HRIS users.
Assist in developing, communicating, and implementing HR policies.
Maintain current documentation of internal HR procedures and workflows.
Ensure process compliance and maintain confidentiality.
Promote HR programs, assist with coordinating HR events, and participate in company events as needed.
Maintain compliance with federal, state, and local employment laws and regulations and recommended best practices; review policies and practices to support compliance.
Perform other duties as assigned.