Payroll and Timekeeping Specialist

S3 Sanitation Cleaning•Dallas, TX

About The Position

The Payroll and Timekeeping Specialist compiles and posts employee payroll data, manages hours, and creates and distributes paychecks in accordance with hours worked. The role verifies attendance, time records, pay adjustments, source documents, and payroll data; investigates and corrects discrepancies; and balances and audits payroll runs before information is transmitted. It maintains accurate employee and payroll records, processes hires, personnel changes, terminations, approved rate changes, deductions, bonuses, commissions, leave pay, and benefit-related updates, and helps employees with payroll questions and pay-related document requests. The position uses payroll software and Excel and is responsible for processing payroll by established deadlines while maintaining compliance with federal and state requirements. It has no supervisory responsibilities and works in a clerical office setting. The work is full-time, Monday through Friday, 8:00 a.m. to 5:00 p.m.; evening and weekend work is usually not required, and no travel is expected.

Requirements

High school diploma or equivalent experience.
Experience in payroll processing.
Solid data-entry skills.
Working knowledge of relevant software and Excel.
Understanding of basic accounting principles and internal controls.
Strong numerical skills.
Knowledge of federal and state payroll regulations and requirements.
Verbal and written communication skills.
Attention to detail.
Planning and organizing skills.
Information collection, analysis, and management skills.
Problem-solving skills.
Ability to maintain confidentiality.
Customer service orientation and teamwork.
Ability to work independently in a time-sensitive environment.
Stress tolerance.

Responsibilities

Compute employee earnings using annual salary or timesheet hours worked.
Collect, compile, enter, and verify payroll data using appropriate software.
Verify attendance, hours worked, pay adjustments, source documents, and timecard signatures; post information to designated records.
Distribute check stubs and time records to employees.
Handle employee complaints and questions about payroll discrepancies, policies, leave pay, and PTO balances.
Account for vacation and sick pay when computing earnings.
Check employee exempt and non-exempt statuses and close out paycheck cycles after termination.
Perform calculations from worksheets and work orders, check electronic data for errors, and investigate and correct payroll discrepancies.
Compile employee time, production, and payroll data from timesheets and other records.
Calculate and include deductions, including income tax withholding, Social Security payments, insurance, and garnishments or wage withholding orders.
Assist the Benefit Manager with 401(k) contributions.
Manage entry of bonuses and commissions and manage compensation packages.
Balance payroll runs and process payroll by established deadlines.
Update payroll records for insurance coverage, loan payments, salary increases, rates, W-4 status, benefit status, addresses, and telephone numbers.
Enter rate changes after confirming authorization and specified approvals from field management.
Input new hires and personnel changes into the system and process terminations.
Audit and balance payroll reports before transmitting information.
Complete requests for pay-related documents, including statements and verifications.
Maintain comprehensive payroll records and keep employee and computer records current.
Ensure compliance with federal and state regulations and guidelines.
Complete employment verifications and return them to specific agencies.
Help set up direct deposits to employee bank accounts or pay cards.