HR Operations & Timekeeping Specialist

State of Maryland • Anne Arundel, MD

6d • Hybrid

About The Position

This contractual position serves at the pleasure of the Appointing Authority and functions as an Employee Services/Personnel HR Specialist, providing primary administrative HR, agency timekeeping, payroll, and benefits support. Reporting directly to the HR Director, the position performs routine administrative tasks to support agency compliance and operational efficiency, including special assistance with contractual hiring processes for the Office of Minority Business Enterprise (OMBE). The incumbent must maintain confidentiality concerning applications, eligible-list placement, testing materials, and personal employee and applicant information.

The role serves as the primary user for SPMS Workday timekeeping, maintains electronic personnel and medical files, supports recruitment and selection, assists with employee benefits inquiries, and provides administrative support to HR leadership. The position is located at 100 Community Place, Crownsville, Maryland. The agency describes a supportive public-service environment with flexible work schedules, telework/hybrid options, career growth and training opportunities, and free parking at its Crownsville office.

Requirements

• Five years of experience, including one year of professional HR experience in recruitment and employment services, classification and compensation, employee relations, test development and validation, job analysis, job evaluation, salary administration, HR program evaluation, or HR policy formulation, plus four additional years of professional HR management work in recruitment and selection, classification, salary administration, employee relations, test development and validation, or generalist work. The posting lists substitutions for this experience, including qualifying paraprofessional personnel experience, specified education and experience combinations, 30 graduate credit hours in listed or related fields, or qualifying U.S. Armed Forces commissioned-officer HR experience.
• Maintain confidentiality of application, eligible-list, testing, employee, and applicant information.
• Employees must obtain certification in State Personnel Management System policies and procedures and Statewide Personnel System functionality within six months of appointment and recertify every six months thereafter.
• A valid Maryland motor vehicle operator’s license is required only if assigned duties requiring operation of a motor vehicle.
• Applicants must be legally authorized to work in the United States; the department does not provide H-1B visa sponsorship.

Nice To Haves

• At least two years of experience using SPMS Workday or a similar enterprise public-sector HR system to audit bi-weekly employee timesheets, resolve payroll errors before system lockouts, and process leave corrections.
• At least one year of experience managing electronic personnel and medical files in accordance with state and federal retention standards, conducting formal reference checks, and coordinating candidate interview panel schedules.

Responsibilities

• Administer SPMS Workday timekeeping, run weekly audit reports, monitor time and leave submissions, process leave corrections, and collaborate with HR leadership on bi-weekly payroll processing and retroactive adjustments.
• Maintain electronic personnel and medical files in accordance with HIPAA and state and federal record-retention guidelines; audit files for required documents, including I-9s, tax forms, and offer letters.
• Assist with recruitment workflows by scheduling candidate interviews, communicating logistics, drafting formal offer letters, and conducting standardized reference checks.
• Assist employees with benefits inquiries and plan options, including medical, dental, vision, FSA, and life insurance, during onboarding and annual Open Enrollment.
• Provide ongoing administrative support to the HR Director and HR Officer, including special projects, reporting requests, and internal or state audit preparations.
• Manage timekeeping and leave for OMBE/DBE contractual, DoSEM contractual, and merit staff; audit timesheets, follow up on missing or incomplete time, make time or leave corrections, and run routine and ad-hoc HR and timekeeping reports.
• Provide general assistance with payroll processing, Leave Maintenance, and Employee Benefits.
• Obtain State Personnel Management System policies and procedures and Statewide Personnel System functionality certification within six months of appointment, and recertify every six months thereafter.
• Operate a motor vehicle if assigned duties requiring it; employees assigned these duties must hold a valid Maryland motor vehicle operator’s license.

Benefits

• Eligible contractual employees working at least 30 hours per week or an average of 130 hours per month may receive subsidized health and prescription coverage for themselves and enrolled dependents; the employee pays 25% of premiums and the State subsidizes the remaining 75%.
• Dental, accidental death and dismemberment, and life insurance coverage may be elected at the employee’s full premium cost.
• Contractual employees may be granted leave at one hour per 30 hours worked, up to 40 hours per calendar year.
• The agency describes flexible work schedules, telework/hybrid work options, career growth, training and advancement opportunities, and free parking at the Crownsville office.

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed