Timekeeping Coordinator

Easterseals•New York, NY

22h

About The Position

The Timekeeping Coordinator collects and enters engagement hours for participants at assigned WeCARE activities and provides reports and administrative support as needed. The role involves handling timekeeping records in hard-copy and electronic formats, entering data into internal and HRA systems, reviewing reports for accuracy, and coordinating with staff to address potential timekeeping issues. The coordinator also scans and catalogs timesheets and related documents, enters participant demographic data and action codes, and may contact individuals who have not registered timekeeping during a specified period.

Requirements

High school diploma or GED required.
At least one year of satisfactory full-time administrative support experience.
Ability to work with people from diverse backgrounds and sensitivity to maintaining confidentiality.

Nice To Haves

Bachelor’s or associate degree from an accredited college or university preferred.
Experience working with public assistance recipients, homeless individuals, formerly incarcerated individuals, and/or people affected by challenges associated with poverty.

Responsibilities

Collect participants’ timekeeping hours in hard-copy and electronic form.
Analyze timekeeping entries in FedcapCARES, the Fedcap WeCARE internal system.
Enter timekeeping data into HRA’s timekeeping component of SEAMS, the HRA system of record.
Print reports and review them for errors and inconsistencies.
Work with other staff members to identify potential issues with participant timekeeping.
Scan and catalog timesheets and related documents into FedcapCARES and SEAMS.
Enter participant demographic data and action codes and scan documents into computerized databases.
When necessary, conduct telephone outreach to individuals who have not registered timekeeping within a given period.

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