Timekeeping Coordinator

The Fedcap Group • New York, NY

1d • $41,000 - $43,000

About The Position

The Timekeeping Coordinator collects and enters engagement hours for participants in assigned WeCARE activities and provides reports and administrative support as needed. The role handles timekeeping information in hard-copy and electronic formats, enters data into internal and HRA systems, and supports accurate recordkeeping through document scanning, report review, and coordination with staff. The position may also involve telephone outreach to participants who have not registered timekeeping during a given period.

Requirements

• High school diploma or GED.
• One or more years of satisfactory full-time administrative support experience.
• Ability to work with people from diverse backgrounds and sensitivity to maintaining confidentiality.

Nice To Haves

• Bachelor’s or associate degree from an accredited college or university.
• Experience working with public assistance recipients, people experiencing homelessness, formerly incarcerated people, and/or people affected by challenges associated with poverty.

Responsibilities

• Collect participants’ timekeeping hours in hard-copy and electronic form.
• Analyze timekeeping entries in FedcapCARES, the Fedcap WeCARE internal system.
• Enter timekeeping data into HRA’s timekeeping component of SEAMS, the HRA system of record.
• Print reports and review them for errors and inconsistencies.
• Work with other staff members to identify potential participant timekeeping issues.
• Scan and catalogue timesheets and related documents into FedcapCARES and SEAMS.
• Enter participant demographic data and action codes and scan documents into computerized databases.
• When necessary, conduct telephone outreach to individuals who have not registered timekeeping within a given period.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED