Nursing Timekeeping Spec

University of Maryland Medical System•Glen Burnie, MD

About The Position

Under moderate supervision, coordinates payroll and timekeeping operations for nursing departments and staffing resources using Infor and related payroll systems. Ensures accurate employee pay through auditing, reconciliation, payroll adjustments, reporting, and compliance with organizational policies and applicable labor regulations. Serves as the primary resource for managers and staff regarding timekeeping, payroll inquiries, and system processes while supporting operational reporting and continuous process improvement.

Requirements

High school diploma or GED.
One year of payroll, timekeeping, or workforce administration experience.
Experience using Infor or comparable automated timekeeping/payroll systems.
Advanced proficiency with Microsoft Excel and Microsoft Office applications.
Knowledge of payroll practices and applicable wage and hour regulations, including overtime, paid time off, family and medical leave, and sick leave administration.
Strong analytical, reconciliation, and auditing skills.
Proficient Microsoft Excel reporting skills.
Ability to interpret payroll data and identify discrepancies.
Excellent verbal and written communication skills.
Strong customer service and relationship management skills.
Ability to prioritize competing deadlines in a fast-paced environment.
Attention to detail and a high degree of accuracy.
Problem-solving and critical-thinking skills.
Ability to maintain confidentiality of sensitive information.
Knowledge of bookkeeping principles and mathematical calculations.
Ability to work independently and collaboratively across departments.

Nice To Haves

Associate degree in Business, Accounting, Healthcare Administration, or a related field.
Experience in a hospital or integrated healthcare system.

Responsibilities

Manage end-to-end payroll and timekeeping processes for assigned nursing departments and staffing resources, ensuring timely and accurate payroll processing.
Audit employee time records, payroll transactions, labor distribution, and worked hours to verify accuracy and compliance with organizational policies.
Investigate and resolve payroll discrepancies involving regular hours, overtime, paid time off, orientation, education, premium pay, leave, and other pay categories; process required corrections.
Review time records submitted by departments and deployed staffing locations, validate appropriate cost center and account assignments, and collaborate with leaders to resolve inconsistencies.
Develop, analyze, and distribute recurring and ad hoc payroll, productivity, attendance, absenteeism, and labor management reports using Microsoft Excel and timekeeping systems.
Partner with operational leadership on payroll projects, data analysis, audits, and reporting initiatives that support workforce planning and financial accuracy.
Serve as the subject matter resource for Infor timekeeping processes, responding to employee and leadership questions by phone, email, and in person.
Communicate payroll and timekeeping policy updates, provide guidance to managers and staff, and assist in developing standardized timekeeping procedures.
Process emergency payroll requests and special payroll transactions in accordance with organizational policy.
Maintain confidentiality of payroll and employee information and comply with organizational, regulatory, and privacy requirements, including HIPAA where applicable.
Participate in departmental performance improvement initiatives, departmental meetings, and organizational goals.
Perform all other duties as assigned.