Payroll & Benefits Specialist

RR Living•Dallas, TX

3d•Onsite

About The Position

RR Living is seeking an experienced, detail-driven HRIS, payroll, and benefits specialist to administer payroll, benefits, and HR systems across RREAF Holdings entities, including RR Living communities, corporate teams, RROC Living, Anchor Management, and Anchor Hospitality. The position reports to the Vice President, People & Talent and is responsible for accurate, timely payroll, benefits support, and reliable, audit-ready HR data in Paycom. The specialist processes multi-entity payroll from timecard review through general ledger support; administers benefits, open enrollment, and related plans; manages unemployment claims; and maintains HRIS data and configuration. The role partners with Accounting, HR Business Partners, managers, team members, benefits providers, and government agencies to support payroll, compliance, reporting, and employee questions. The role is based at the Dallas corporate office during standard business hours, with additional hours as needed during payroll close, year-end, and open enrollment. Occasional travel to RR Living communities and other RREAF locations, up to 10%, may be required. A valid driver’s license and current auto insurance are required.

Requirements

Working knowledge of FLSA, Texas Payday Law, multi-state payroll tax, ACA, ERISA, COBRA, and FMLA.
At least 4 years of full-cycle payroll and benefits administration experience, including multi-state payroll.
Experience supporting multiple locations, business units, or entities.
Strong attention to detail and ability to meet fixed payroll deadlines without exception.
Sound judgment and discretion when handling confidential pay and benefits information.
Clear, patient communication with team members at every level.
Proficiency with an HRIS and Microsoft 365, including advanced Excel, Outlook, Teams, and SharePoint.
Valid driver’s license and current auto insurance for required travel.

Nice To Haves

Bachelor’s degree in Human Resources, Accounting, Business Administration, or a related field.
CPP, FPC, or CEBS certification.
Experience with Paycom and Power BI.
Fluency in Spanish and English; bilingual ability is preferred.
Payroll or benefits experience in multifamily, property management, real estate, or hospitality.
Experience as a Paycom system administrator or HRIS lead.
An equivalent combination of education and experience may be considered.

Responsibilities

Process bi-weekly and off-cycle payroll for all RREAF entities and communities in Paycom accurately and on time.
Review timecards, overtime, bonuses, commissions, and leasing incentives with managers before payroll close.
Process final pay in accordance with Texas Payday Law and wage payment rules in applicable states.
Administer wage garnishments, child support orders, tax levies, and other required deductions.
Oversee payroll tax deposits, filings, and year-end W-2 processing in partnership with Paycom.
Set up state and local tax and unemployment accounts when communities are acquired, transitioned, or sold.
Partner with Accounting on payroll journal entries, property labor allocations, general ledger reconciliation, and month-end close.
Administer medical, dental, vision, life, disability, and voluntary benefits, including new-hire and life-event enrollments.
Lead annual open enrollment, including team member communications, Paycom setup, and carrier file validation.
Reconcile monthly carrier invoices against enrollment and payroll deductions and resolve discrepancies.
Administer the 401(k) plan, COBRA, and ACA reporting; serve as the primary contact for the benefits broker and carriers.
Partner with HR Business Partners on FMLA, leaves of absence, and return to work, including pay and benefit continuation.
Manage unemployment claims, including state agency responses, documentation, and hearing preparation.
Support workers’ compensation claims with payroll information and related pay adjustments.
Maintain accurate Paycom team member records for new hires, pay changes, transfers, and separations.
Manage Paycom configuration, user access, earning and deduction codes, and system updates.
Respond promptly and confidentially to team member questions about payroll, benefits, and Paycom.
Apply the Employee Handbook and company policies consistently and in accordance with applicable laws, including FLSA, ACA, ERISA, and COBRA.
Prepare payroll, labor cost, benefits, and headcount reports for HR, Accounting, and leadership.
Support 401(k), workers’ compensation, and state agency audits, and maintain records in accordance with retention requirements.
Travel occasionally to RR Living communities and other RREAF locations, as needed.