Payroll specialist

Daifuku•Columbus, OH

7d•Onsite

About The Position

Daifuku Automotive America Corporation is seeking an entry-level Payroll Specialist at its Reynoldsburg, Ohio facility. Under the direction of the Payroll Supervisor, the role learns and performs timely, accurate payroll processing for multiple business locations, covering more than 400 employees across weekly, bi-weekly, and monthly payroll cycles. The position also reconciles timecards, enters journal entries, prepares account reconciliations, supports the General Ledger, and maintains payroll records. Payroll includes multiple pay types and special pay structures. The Payroll Specialist handles domestic and multi-state payroll operations and reviews payroll reports from third-party agencies. The role prepares required reports and payments, manages payroll deductions and employee records, and supports tax withholding, benefit reporting, labor processing, W-2 balancing, monthly accounting close, and payroll-related wire transfers. It also provides payroll reports and ad hoc analysis to executive management and supports internal audits and SOX/JSOX compliance. The position requires staying current on payroll laws, regulations, company policies, and payroll systems; helping employees understand payroll procedures; and working with personnel at various levels. Other duties and projects may be assigned at executive management’s discretion.

Requirements

Minimum of 3–5 years of progressively responsible payroll processing experience.
Strong background in payroll systems, payroll report writing, and Microsoft Excel.
Proficiency in Excel.
Strong teamwork, interpersonal, and communication skills.
Ability to analyze problems and provide resolutions.
Solid analytical and decision-making skills.
Effective verbal and written communication, including presenting findings clearly and concisely.
Exceptional organization skills and ability to plan, schedule, meet deadlines in a fast-paced environment, and work under pressure.
Ability to respond to common inquiries or complaints from employees and regulatory agencies.
Ability to work independently and in a team environment.

Nice To Haves

Material handling or manufacturing company experience.
Associate degree in a related field such as Accounting or Business, or equivalent work experience.
ADP WorkforceNow v9.12 experience.

Responsibilities

Learn and process payroll accurately and on time for multiple business locations, including weekly, bi-weekly, and monthly payroll for more than 400 employees.
Reconcile timecards and maintain individual employee payroll records.
Process domestic and multi-state payroll and review payroll reports from third-party payroll agencies.
Prepare required filings, reports, and payments to insurance carriers, other organizations, and employees.
Withhold taxes, Social Security contributions, benefit program contributions, and other deductions from employee paychecks.
Compile payroll data, including garnishments, vacation time, insurance, and 401(k) deductions.
Transfer payroll data and review and approve payroll deductions.
Prepare payroll reports and comply with federal and state tax withholding requirements.
Balance and post payroll journals and resolve discrepancies.
Process fringe benefit reports and labor processing.
Balance W-2 forms and taxes for affiliates and divisions.
Prepare and review monthly General Ledger journal entries, account reconciliations, and General Ledger support.
Partner with Corporate Treasury to prepare wire transfer documents and monitor timely bank transactions.
Assist with monthly accounting close processes.
Provide executive management with payroll reports and ad hoc analysis.
Support internal audits and SOX/JSOX compliance processes.
Facilitate employee understanding of payroll procedures.
Stay current with laws and regulations and maintain knowledge of the payroll system.
Interface with personnel at various levels and work independently as well as collaboratively.
Perform other duties, assignments, and projects as assigned by executive management.