Payroll Specialist

Aston Carter • Indianapolis, IN

7d • $23 - $30 • Hybrid

About The Position

The Timekeeping and Leave Management Specialist supports accurate payroll processing for team members on leave. The position enters and maintains leave decisions in Oracle, manages employee timecards using appropriate leave and disability pay codes, and makes historical corrections. It uses Excel to manage payroll-related spreadsheets and may provide backup billing support by creating and sending insurance invoices and helping team members make payments through Cybersource.

The role supports bi-weekly payroll as part of a three-person team and may process a high volume of leave requests and timecards. It is a hybrid contract position based in Indianapolis, Indiana. Training is onsite, followed by primarily remote work with an expectation to come into the office regularly. The posting gives inconsistent onsite frequency estimates: 2–3 times per week in the qualifications and 1–2 days per week in the work-environment description.

Requirements

• Hands-on experience in payroll and timekeeping, including working with employee timecards.
• Demonstrated proficiency in leave management and absence management processes.
• Experience with payroll processing and coding pay and leave codes on timecards.
• Ability to make manual timecard adjustments and corrections, including backing out PTO hours for employees on leave.
• Proficiency in Microsoft Office, including Word, PowerPoint, and especially Excel.
• Experience handling benefit payments during employee leave, including billing coordination and payment tracking.
• Familiarity with timekeeping systems such as Kronos or UKG and related platforms.
• Ability to use Oracle or a similar HR/payroll system to enter and maintain leave decisions and codes.
• Strong attention to detail and accuracy in data entry and record keeping.
• Ability to work onsite regularly after training as required by the hybrid model.
• Strong organizational skills and ability to manage high volumes of leave requests and timecard edits.
• Clear communication skills for guiding team members on leave, billing, and payments.
• Ability to work effectively with a team and collaborate with payroll and benefits colleagues.

Nice To Haves

• Experience with UKG timekeeping or HR systems.
• Experience using Oracle for payroll, timekeeping, or leave management.
• Comfort working with multiple payroll and timekeeping data sources and spreadsheets.
• Ability to learn and use the Cybersource billing platform.

Responsibilities

• Enter leave decisions and leave codes into Oracle accurately.
• Manage timecards for employees on leave and apply the correct leave and disability pay codes.
• Process a high volume of leave requests, potentially 16 to 150 per day.
• Support bi-weekly payroll by coding and reviewing timecards, up to approximately 800 as part of a three-person team.
• Edit and correct timecards, including historical corrections to previously processed entries.
• Manually adjust timecards, including backing out PTO hours for employees on leave and changing codes as needed.
• Use Excel to manage and reconcile payroll spreadsheets and reports, including penny pay, pending edits, and zero hours.
• Back up the billing administrator as needed by sending insurance invoices to team members on leave.
• Create accurate invoices for leave-related benefit payments and distribute them promptly.
• Guide team members through making payments using the Cybersource billing platform.
• Collaborate with payroll, benefits, and leave management teams on consistent and compliant leave and timekeeping processes.
• Maintain organized records of leave decisions, timecard changes, and billing activities for audits and reporting.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Critical illness, accident, and hospital coverage
• 401(k) retirement plan with pre-tax and Roth post-tax contributions available
• Life insurance, including voluntary life and AD&D coverage for employees and dependents
• Short- and long-term disability coverage
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time off/leave, including PTO, vacation, or sick leave

What This Job Offers

• Education Level: No Education Listed