Payroll Specialist

VIKING GROUP•Caledonia, IL

7d•Onsite

About The Position

The Payroll Specialist is responsible for accurate and timely weekly payroll processing, garnishment administration, and maintaining employee data within the HRIS system. The role ensures compliance with applicable payroll regulations, maintains data integrity and security, and works with HR, Finance, and external vendors to support payroll operations and continuous process improvements.

Requirements

Bachelor's degree in Accounting, Business Administration, Human Resources, or a closely related field.
Three to five years of comprehensive payroll experience.
Proven experience in data management.
Strong knowledge of payroll preparation, balancing, employee data accuracy, internal financial controls, and reporting requirements supporting tax compliance.
Solid understanding of garnishment regulations, including rules, priorities, and maximum withholding limits when managing multiple concurrent garnishment orders.
Strong data literacy, mathematical abilities, analytical thinking, and problem-solving skills.
Excellent organizational skills with a high level of accuracy and attention to detail.
Advanced proficiency with modern HRIS and payroll software and Microsoft Office Suite, particularly advanced Excel for data analysis and reporting.

Nice To Haves

Experience with Paycom.

Responsibilities

Manage full-cycle weekly payroll processing, ensuring accuracy of employee data, approved timecards, commissions, bonuses, hours worked, and paid leave.
Administer garnishments, including court-ordered withholdings, child support, tax levies, and creditor garnishments, and ensure amounts are accurately calculated, deducted, and remitted on time.
Audit and reconcile employee timesheets against schedules to verify regular hours, overtime, and leave balances before payroll processing.
Coordinate payroll adjustments, calculate final pay upon termination in accordance with state regulations, and issue replacement or physical checks to correct payroll errors.
Research and resolve payroll discrepancies and respond to employee inquiries received through the Payroll/HRIS inbox, partnering with HR for timely responses and resolution.
Record and process federal, state, and local payroll tax deposits in accordance with applicable regulatory deadlines.
Collaborate with internal departments, including Finance, and external vendors, such as Fidelity, to ensure timely reporting and compliance.
Implement, maintain, and audit payroll processing systems to ensure data accuracy, integrity, security, and appropriate access controls.
Enter, maintain, and oversee employee information in the HRIS system, including new hires, terminations, benefit deductions, tax withholdings, and other employee changes.
Identify, test, and recommend HRIS updates, system integrations, and process improvements to increase automation and operational efficiency.
Establish and maintain secure data-handling procedures to protect sensitive employee personally identifiable information and corporate banking information.
Maintain accurate and up-to-date employee records, including pay and employment status changes, new hires, attendance, terminations, corrective actions, unemployment, and employment verifications.
Conduct regular HR audits to ensure the accuracy and completeness of employee data entry.