Payroll Administrator Jobs

About The Position

Requirements

• 5+ years of payroll administration experience, preferably in a high-growth and multi-state environment supporting large hourly employee populations.
• Strong working knowledge of U.S. payroll laws, tax regulations, and compliance requirements
• Experience with payroll systems (e.g., Rippling, Workday, or similar)
• High attention to detail with strong organizational and time-management skills
• Ability to handle sensitive and confidential information with discretion
• Clear, professional communication skills, and a service-oriented mindset
• Proficiency with Excel/Google Sheets

Responsibilities

• Process multi-state payroll across multiple schedules using Rippling, building relationships with site managers to ensure timely timecard submissions and approvals in compliance with federal, state, and local minimum wage laws, tax regulations, and required deductions.
• Administer 401(k) contributions, including funding, reconciliations, and ongoing compliance reporting
• Manage payroll tax filings, workers’ compensation audits, 401(k) audits, and unemployment/disability claims processing in partnership with external vendors and agencies
• Support equity compensation reporting in Carta, ensuring payroll tax accuracy and compliance related to stock-based compensation events
• Coordinate Pay Data Reporting, ACA compliance, and benefits non-discrimination testing
• Reconcile payroll reports and support monthly, quarterly, and year-end close activities
• Maintain accurate payroll records and documentation, ensuring audit readiness and data integrity
• Serve as a trusted point of contact for employee payroll questions, providing clear and timely support
• Partner closely with Finance and the People Team to continuously improve payroll processes as Thuma scales
• Support benefits and insurance program administration
• Support with the build and maintenance of all pay related policies for onboarding paperwork
• Proactively monitor overtime, double time, meal and rest break violations and labor spend.
• Ensure compliance with state and federal employment laws, including pay transparency and wage regulations.
• In partnership with the People Team, support the business with managing non-employee workers including overseas EORs, contractor classifications, compliance and payment processes.

Benefits

• Participation in our 401(k) program with company matching up to 6% of your contributions.
• Comprehensive medical, dental, and vision coverage with generous employer contributions
• 100% paid parental leave
• Company-sponsored One Medical and WellHub memberships.
• Participation in employee stock option plan.
• Flexible hours
• Flexible PTO
• Hybrid approach
• 13 company holidays each year
• 40% off almost all Thuma products.
• $100 per month cell phone stipend
• Up to $150 per month commute reimbursement
• A complimentary product credit upon joining, valued at up to $3,000.