Office Administrator – Certified Payroll & Reception

Granite Construction • Indio, CA

3d

About The Position

The Office Administrator supports the Business Manager and/or Office Manager by performing administrative and accounting functions that help ensure efficient, cost-effective, and professional office operations. The role handles recurring administrative and accounting processes, communicates relevant issues to management, responds to field operations inquiries, and supports other functional leaders and field operations as needed.

Responsibilities include processing some or all of payroll, accounts payable and receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing-card reconciliation, and document control. The position also reviews contract and subcontract documents, supports large job setups, contract billings and receivables collections, assists with internal and self-audits, and provides purchasing, shipping, receiving, and business-development support depending on location and need.

The role manages subcontractor certified-payroll reviews for accuracy and compliance, administers CPR documentation and tracking in LCP Tracker and applicable systems, and coordinates corrections and missing documentation to resolve payroll deficiencies.

Requirements

• High school diploma or equivalent.
• 1–3 years of administrative or office experience.
• Proficiency with spreadsheet and word-processing applications, including Word and Excel.
• Effective verbal and written communication skills.
• Ability to work independently and collaboratively as a team player.
• Ability to work under pressure, solve problems, handle multiple tasks, and respond with a sense of urgency.
• Detail-oriented with excellent organizational skills.
• Ability to understand company operations, organizational procedures, and personnel.
• Demonstrate ethical and professional business practices and abide by Granite’s Code of Conduct.
• Ability to use a 10-key by touch.

Nice To Haves

• 1 year of accounting experience.
• Experience with JD Edwards World/One World.
• Experience with the JWS Material Billings System.

Responsibilities

• Assist with day-to-day administrative and accounting functions to ensure accurate, efficient, and timely processes.
• Perform daily, weekly, and monthly administrative functions, including applicable payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing-card reconciliation, and document control.
• Communicate relevant issues accurately and promptly to the Business Manager and/or Office Manager.
• Assist field operations with informational inquiries.
• Review contract and subcontract documents and recommend changes as necessary for timely, accurate, efficient processing and compliance.
• Perform large job setups, contract billings, and accounts-receivable collections.
• Assist with internal audits and self-audits to support internal controls and compliance with company policies, procedures, and Sarbanes-Oxley requirements.
• Assist functional leaders in Human Resources, Equipment, Safety, Estimating, and Construction Materials with administrative functions.
• Provide purchasing, shipping, and receiving support for field operations as needed.
• Provide business-development support, such as customer mailings, faxes, and invitations, as needed and depending on work location.
• Manage subcontractor certified-payroll reviews for accuracy and compliance.
• Administer CPR documentation and tracking in LCP Tracker and applicable systems.
• Resolve certified-payroll deficiencies by coordinating corrections and missing documentation with subcontractors.

Benefits

• Paid holidays
• Sick leave
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• Flexible spending plans
• Programs for musculoskeletal health and mental wellness
• Two PPO medical plans through Anthem BlueCross for salaried employees; Granite pays 100% of the premium for the most popular plan for eligible employees and dependents.
• Optional Health Savings Account or Flexible Spending Account.
• For salaried employees, a 100% match on the first 6% of eligible compensation deferred into the 401(k) plan, with immediate vesting.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED