Payroll Administrator

BKF Engineers•Oakland, CA

About The Position

BKF is a multi-service infrastructure consulting firm providing civil engineering, construction management, environmental, planning, and surveying services. The Payroll Administrator joins the Finance & Accounting team and takes ownership of critical payroll operations, labor compliance, and accounting support. The role helps ensure compliance with state and federal labor regulations while delivering accurate and timely results in a collaborative environment. The position uses UKG/UltiPro and Deltek Vision and supports payroll operations across the organization. The position is based in an office setting, with possible travel to other BKF locations and client sites. The work environment may involve constant or intermittent low- to moderate-level sounds and a high-stress, fast-paced, deadline-oriented environment. The role requires regularly talking, hearing, and operating a computer, keyboard, and mouse; occasional lifting, pulling, pushing, or carrying up to 20 pounds is required, with accommodations.

Requirements

Associate’s degree plus 3–5 years of payroll production experience, or an equivalent combination of education and experience.
Commitment to excellence and high standards of confidentiality and ethics.
Excellent written and verbal communication skills.
Strong organizational, problem-solving, and analytical skills.
Ability to manage priorities and workflow to meet stringent deadlines.
Ability to handle changing priorities and deadlines while maintaining poise and enthusiasm.
Ability to understand the broader scope of a task while maintaining attention to detail.
Proficiency with Deltek Vision and UKG/UltiPro payroll software and strong knowledge of Excel.
Experience processing union payroll.
Strong interpersonal skills and ability to work effectively with individuals at all organizational levels.
Strong understanding of payroll and labor regulations.
Ability to calculate overtime, commissions, percentages, and other basic mathematical functions.
Ability to regularly talk, hear, and operate a computer, keyboard, and mouse; occasionally lift, pull/push, and carry up to 20 pounds with accommodations.
Ability to travel to other BKF locations and client sites when required.

Responsibilities

Administer payroll processes using UKG/UltiPro.
Maintain employee information in Deltek Vision.
Audit timesheets for hours worked and accuracy.
Review and verify payroll data, and calculate overtime and other pay premiums.
Manage payroll tax filings.
Prepare payroll journals for each pay period and provide monthly financial analysis as needed.
Respond promptly to routine inquiries about payroll deductions, accruals, wage garnishments, and support payments.
Reconcile payroll-related accounts and activities.
Assist with labor compliance filings and documents, including certified payroll.
Assist with developing and implementing payroll practices, policies, and procedures.
Coordinate with Human Resources on payroll matters, including new hires, terminations, raises, and other status changes.
Assist with benefit plan audits and financial audits.
Provide ad hoc analysis of payroll data.
Stay informed about union, prevailing wage, labor, and ERISA regulations.
Manage all union payroll-related filings.
Oversee maintenance of payroll records and files.