Payroll Administrator

BKF•Oakland, CA

9d•$70,000 - $96,439•Hybrid

About The Position

BKF is a multi-service infrastructure consulting firm providing civil engineering, construction management, environmental, planning, and surveying services. The Payroll Administrator joins the Finance & Accounting team and takes ownership of critical payroll operations, labor compliance, and accounting support. The role helps ensure compliance with state and federal labor regulations and delivers accurate, timely results in a collaborative environment. The position administers payroll using UKG/UltiPro, maintains employee information in Deltek Vision, audits timesheets, verifies payroll data, manages payroll tax filings, and supports payroll accounting and financial analysis. It also assists with labor-compliance filings, benefit and financial audits, payroll practices and procedures, and payroll-related matters in coordination with Human Resources. The role oversees payroll records and Union payroll filings and keeps informed about applicable Union, prevailing wage, labor, and ERISA regulations. The role is based in an office environment with low or moderate constant or intermittent sound and may involve a high-stress, fast-paced, deadline-oriented work setting. Travel to other BKF locations and client sites may be required. The stated typical base salary range is $70,000 to $96,439 annually, depending on skills, experience, education, and geographic location; the salary is paid biweekly.

Requirements

Associate’s degree plus 3–5 years of payroll production experience, or an equivalent combination of education and experience.
Commitment to excellence and high standards of confidentiality and ethics.
Excellent written and verbal communication skills.
Strong organizational, problem-solving, and analytical skills.
Ability to manage priorities and workflow to meet stringent deadlines.
Ability to handle changing priorities and deadlines while maintaining poise and enthusiasm.
Ability to understand the larger scope of a task while maintaining attention to detail.
Proficiency with Deltek Vision and UKG/UltiPro payroll software and strong knowledge of Excel.
Experience processing Union payroll.
Strong interpersonal skills and ability to work effectively with individuals at all organizational levels.
Strong understanding of payroll and labor regulations.
Demonstrated ability to calculate overtime, commissions, percentages, and other basic mathematical functions.
Ability to regularly talk, hear, and operate a computer, keyboard, and mouse; occasionally lift, pull/push, and carry up to 20 pounds, with accommodations.

Responsibilities

Administer payroll processes using UKG/UltiPro.
Maintain employee information in Deltek Vision.
Audit timesheets for hours worked and accuracy.
Review and verify payroll data and calculate overtime and other pay premiums.
Manage payroll tax filings.
Prepare payroll journals for each pay period and provide monthly financial analysis as needed.
Respond promptly to routine inquiries about payroll deductions, accruals, wage garnishments, and support payments.
Reconcile payroll-related accounts and activities.
Assist with labor-compliance filings and documents, including certified payroll.
Assist with developing and implementing payroll practices, policies, and procedures.
Coordinate with Human Resources on payroll-related matters, including new hires, terminations, raises, and other status changes.
Assist with benefit plan audits and financial audits.
Provide ad hoc analysis of payroll data.
Stay informed about Union, prevailing wage, labor, and ERISA regulations.
Handle Union payroll-related filings.
Oversee maintenance of payroll records and files.