Payroll Administrator

Caris Life Sciences•Irving, TX

About The Position

The Payroll Administrator oversees the payroll process for a multi-state and international workforce, ensuring accurate and timely payments. The role also focuses on streamlining operations, implementing best practices, and driving continuous improvement. It manages US and international payroll, payroll accounting and reporting, regulatory compliance, employee inquiries, and related HR Operations support.

Requirements

3–5 years of experience managing and processing payroll for a mid-sized organization, or equivalent accounting experience.
Strong understanding of payroll accounting principles, tax laws, and regulatory compliance.
Strategic mindset and ability to think critically and solve complex problems.
Proficiency in payroll software and systems.
Strong attention to detail.
Excellent verbal and written communication skills, including active listening.
Technical proficiency with Microsoft Office programs.

Nice To Haves

Bachelor's degree in human resources, accounting, finance, or equivalent experience.
Experience with Workday Payroll.
Certified Payroll Professional credential.

Responsibilities

Manage day-to-day payroll operations, including processing and compliance.
Process biweekly US payroll and monthly international payroll; transfer payroll information to the general ledger, maintain detailed records, and reconcile payroll data for accuracy.
Develop and implement long-term payroll strategies aligned with the company's business objectives.
Monitor federal, state, and local payroll regulations to support organizational compliance.
Identify opportunities to streamline processes, reduce costs, and improve efficiency.
Audit timesheets, taxes, garnishment deductions, benefits, and 401(k) deductions for accuracy and compliance.
Process garnishment paperwork and maintain garnishment records in the payroll system.
Respond promptly and professionally to employee payroll questions.
Research, analyze, and resolve issues and discrepancies, escalating or reporting to management as needed.
Register with tax agencies as needed to meet regulatory requirements.
Assist with payroll and timekeeping training for new employees and managers.
Support HR Operations by answering employee questions, processing employment verifications, and maintaining accurate records.
Coordinate with a third-party tax service vendor to ensure timely and accurate tax processing.
Prepare and distribute biweekly and monthly payroll-related reports.