Office Administrator – Certified Payroll & Reception
About The Position
The Office Administrator assists and supports the Business Manager and/or Office Manager with administrative and accounting functions to help ensure efficient, cost-effective, and professional office operations. The role handles day-to-day administrative and accounting work, including applicable payroll, accounts payable and receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation, and document control, following established procedures, company policy, generally accepted accounting principles, and Sarbanes-Oxley requirements. The position communicates relevant issues to management, assists field operations with inquiries, reviews contract and subcontract documents, and supports large job setups, contract billings, accounts receivable collections, audits, and internal controls. Depending on work location, it may also provide support with purchasing, shipping and receiving, and business development communications. The role may assist functional leaders in Human Resources, Equipment, Safety, Estimating, and Construction Materials. The role requires a high school diploma or equivalent and 1–3 years of administrative or office experience. One year of accounting experience is preferred. The employee must be able to meet the physical demands described in the posting, with reasonable accommodations as applicable.
Requirements
- High school diploma or equivalent.
- 1–3 years of administrative or office experience.
- Proficiency with spreadsheet and word processing applications, including Word and Excel.
- Ethical and professional business practices.
- Effective verbal and written communication skills.
- Ability to work independently and well under pressure.
- Problem-solving ability.
- Ability to handle multiple tasks and respond with a sense of urgency as required.
- Detail orientation and excellent organizational skills.
- Knowledge of JD Edwards World/One World.
- Ability to use 10-key by touch.
- Ability to understand company operations, organizational procedures, and personnel.
- Ability to meet the described physical demands, with reasonable accommodations as applicable.
Nice To Haves
- One year of accounting experience.
- Knowledge of the JWS Material Billings System.
Responsibilities
- Assist with day-to-day administrative and accounting functions for the business unit.
- Perform applicable daily, weekly, and monthly administrative functions, including payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation, and document control.
- Communicate relevant issues accurately and promptly to the Business Manager and/or Office Manager.
- Assist field operations with informational inquiries.
- Review contract and subcontract documents and recommend changes as necessary.
- Perform large job setups, contract billings, and accounts receivable collections.
- Assist with internal audits and self-audits to help ensure internal controls and compliance with company policies, procedures, and Sarbanes-Oxley requirements.
- Assist functional leaders in Human Resources, Equipment, Safety, Estimating, and Construction Materials with administrative functions.
- Provide purchasing, shipping, and receiving support for field operations as needed, depending on work location.
- Provide business development support, including customer mailings, faxes, and invitations, as needed and depending on work location.
- Abide by Granite’s Code of Conduct and contribute as a team player.
Benefits
- Paid holidays
- Sick leave
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Disability insurance
- Flexible spending plans, including FSA
- Programs for musculoskeletal health and mental wellness
- 401(k) with a 100% match on the first 6% of eligible compensation that salaried employees defer; immediate vesting
- For eligible salaried employees and dependents, Granite pays 100% of the premium for one available Anthem BlueCross PPO plan
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
