Certified Payroll Administrator

Hoar • Houston, TX

7d

About The Position

The Certified Payroll Administrator collects and reviews weekly certified payroll reports for everyone working on federally funded Hoar job sites. The role ensures required project-specific wage determination information and payroll forms are accurate and complete, maintains project payroll records, and coordinates with field office administration so payments are not released until current reports have been collected.

Work is performed mainly in indoor and outdoor settings, with exposure to varied weather and temperatures and travel between sites. The position requires the physical abilities described in the posting, including prolonged sitting or standing, occasional bending and similar movements, handling light to moderate weight, operating equipment requiring fine hand coordination, and travel to other locations. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Requirements

• High school diploma, GED, or equivalent.
• 1–2 years of experience providing administrative support, preferably in the Architecture/Engineering/Construction industry.
• 1–2 years of experience administering or collecting certified payroll reports.
• Previous experience with Davis-Bacon or prevailing wage rate determination requirements.
• Strong computer skills, including knowledge of Excel, Word, and the MS Office Suite.
• Valid driver's license.

Responsibilities

• Monitor multiple Outlook inboxes for incoming payroll reports.
• Collect an SF1413 from each trade partner or subcontractor submitting payroll.
• Verify that each trade partner has received the county-specific wage rate determination sheet, usually provided by the owner.
• Verify the accuracy of WH347 or comparable forms and confirm that project-specific information is correct.
• Submit an SF1444 form to the Department of Labor when wage determinations are missing.
• Use a checklist to review each submitted report against the wage rate sheet provided for the specific project.
• File weekly reports for each trade partner and sub-tier vendor working on site for the duration of the project.
• Collect break-in-work letters from contractors temporarily not working on site.
• Prepare and maintain a certified payroll log for each project on the shared drive.
• Work with the field office administrator to ensure payments are not released until all current certified payroll reports have been collected.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED