Student Billing & Payroll Administrator

The Stony Brook School • Stony Brook, NY

9d • $20 - $23

About The Position

The Stony Brook School seeks a detail-oriented, organized, and dependable Student Billing & Payroll Administrator to join its Business Office. This role manages student tuition billing and supports accurate, timely payroll processing for faculty and staff. The administrator handles sensitive information with confidentiality, accuracy, and professionalism and supports the Controller with reconciliations and other Business Office responsibilities as needed.

The position is full-time and non-exempt, based in Daley Hall. Compensation is $20–$23 per hour, commensurate with experience. The role requires at least three years of experience in payroll, billing, bookkeeping, or a related financial role, along with payroll and billing software experience and proficiency in Microsoft Excel. A background check is required.

The Stony Brook School is an independent college preparatory school in Stony Brook, New York, serving grades 7–12. The school describes its mission as challenging students to know Jesus Christ as Lord, love others as themselves, and grow in knowledge and skill so they may serve the world through character and leadership. It is committed to a diverse and inclusive workforce and prohibits discrimination and harassment.

Requirements

• At least three years of experience in payroll, billing, bookkeeping, or a related financial role.
• Experience with payroll and billing software.
• Proficiency in Microsoft Excel.
• Strong attention to detail and organizational skills, with the ability to prioritize and manage multiple tasks.
• Demonstrated integrity, confidentiality, and professionalism.
• Required background check.

Nice To Haves

• Experience with Paylocity and Blackbaud Tuition Management is strongly preferred.
• Experience in an educational or nonprofit environment is preferred.

Responsibilities

• Manage student tuition billing, payment plans, and accounts receivable through Blackbaud Tuition Management.
• Monitor student account balances, follow up on outstanding payments, and assist with account reconciliations.
• Process biweekly payroll for faculty and staff using Paylocity, ensuring accuracy and timeliness.
• Maintain accurate payroll records, including employee earnings, deductions, and employee information.
• Coordinate payroll-related information with Human Resources.
• Process 403(b) retirement plan contributions and related reporting.
• Prepare payroll reports, journal entries, and supporting documentation for financial reporting and audits.
• Support the Controller with reconciliations and other Business Office responsibilities as needed.
• Identify opportunities to streamline processes, improve efficiency, and maintain accurate financial records.

Benefits

• Comprehensive medical and dental insurance, with 100% of premiums paid by the school (approximately $54,000 annual value).
• 403(b) retirement plan with immediate vesting and a 7.5% employer matching contribution.
• School-paid life insurance, long-term disability, short-term disability, and AD&D coverage.
• Access to campus facilities and amenities, including the school's fitness center.
• Professional development support and opportunities for continued learning and professional growth.
• Paid leave including vacation, personal and sick time, and paid holidays.
• Complimentary meals for employees while school is in session.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed