Payroll Administrator

Town & Country Markets, Inc.•Edmonds, WA

23h•$27 - $36•Onsite

About The Position

The Payroll Administrator processes weekly payroll and supports payroll accounting and related employee services. The role ensures compliance with federal, state, and local regulations; analyzes and resolves timekeeping errors; maintains payroll data; and handles payroll entries, account balances, reports, deductions, garnishments, and wage verification. The administrator works with People Support Services and the Payroll & Accounts Payable Manager, provides customer service to employees, maintains payroll procedures, and supports company policies, safety, security, and sustainability programs. This is not a remote position. The role may require flexibility to work mornings, afternoons, evenings, weekends, and holidays, as well as additional hours as needed. Physical requirements include occasionally lifting and carrying 25 pounds, manual dexterity, and full-body mobility involving bending, stooping, twisting, and reaching.

Requirements

Prefer 3–5 years of experience in payroll or accounting.
Solid understanding of payroll processes and regulations.
Excellent customer service skills.
Intermediate or higher computer skills, including MS Office.
Ability to maintain a high level of confidentiality.
Must be a team player, a leader, and a positive role model.
Accuracy, strong attention to detail, and excellent math skills.
Highly organized, effective, and skilled at prioritizing daily and weekly responsibilities.
Ability to work independently and with a diverse group of guests, employees, and leadership.
Ability to take direction and carry out department tasks and assignments.
Ability to adjust to constant interruptions.
Commitment to personal and professional development and an excellent work ethic.
Attitude of service to others, self-discipline, and accountability.
Excellent listening, verbal, and written communication skills, including spelling, grammar, and industry language.
Flexibility to work mornings, afternoons, evenings, weekends, and holidays as needed, and additional hours as needed.
Ability to lift and carry 25 pounds occasionally, with excellent manual dexterity.
Full-body mobility, including bending, stooping, twisting, and reaching.
Ability to work in a constant state of alertness and in a safe manner.
Must be 18 years or older.

Nice To Haves

Certified Payroll Professional certification.
Experience processing union contract provisions and step progression.
Knowledge of UKG WFM, ADP Lyric, and/or GP Dynamics.

Responsibilities

Perform all activities necessary to process weekly payroll.
Ensure compliance with federal, state, and local regulations.
Analyze and prepare timekeeping information, troubleshoot errors, and input payroll data to produce accurate and timely payroll.
Update, import, approve, and maintain payroll information, including progression rates, deductions, and title or department changes.
Work with People Support Services to enter new hires and process separations in a timely manner.
Generate post-payroll weekly reports for review and approval by the Payroll & Accounts Payable Manager.
Import and post payroll entries to the General Ledger and maintain the GL balance of payroll accounts.
Handle stale payroll checks and unclaimed wages.
Import union-dues deduction files, transmit payment files, and send status changes to the union.
Process 401(k) deduction changes, enrollments, withdrawals, and hardship requests while managing the employee relationship throughout the process.
Provide employment wage verification for Market Support employees.
Record, maintain, and update payroll procedures.
Create special reports for management as requested.
Process employee expense reports.
Process garnishments, child support, and tax levies.
Assist the Payroll & Accounts Payable Manager as needed.
Maintain the department in a neat, clean, and orderly manner.
Provide excellent customer service and demonstrate an attitude of service to co-workers and guests.
Stay current with industry trends, standards, and changes, and complete training and professional development.
Support and follow company and department policies, sustainability programs, and safety and security policies.
Operate within the Company’s Core Values, Company Brand, and Business Principles.

Benefits

Highly competitive benefits package, including weekly medical premiums of $9–$23.
Vacation and sick time.
Paid holidays.
Premium pay rates.
Employee Assistance Program.
Discount on virtually everything in the markets.
401(k) plans.
Profit-sharing.
Pension.
Scholarship program.
Employee referral bonus program.