Payroll & Billing Specialist

Huntleigh Usa Corporation•East Boston, MA

14h•Onsite

About The Position

Huntleigh USA Corporation is hiring a full-time, onsite Payroll & Billing Specialist at Boston Logan International Airport in Boston, Massachusetts. The position handles accurate and timely payroll processing, billing, accounts receivable support, payroll compliance, and related administrative and accounting work. The successful candidate will manage multiple priorities in a fast-paced environment while maintaining accuracy, professionalism, and confidentiality. The role uses Paycom for payroll and HRIS functions and includes maintaining payroll and billing records, resolving discrepancies, preparing and distributing invoices, monitoring outstanding receivables, reconciling billing records, supporting reporting and audits, and responding to employee and client inquiries. The specialist will also assist with year-end payroll activities and recommend process improvements. The starting salary is $65,000 annually, increasing to $70,000 annually after successful completion of the 90-day introductory period, based on satisfactory performance. An associate's or bachelor's degree in a related field is preferred in one section of the posting; another section lists a bachelor's degree as required. Equivalent professional experience may be considered in lieu of formal education.

Requirements

At least 3 years of payroll processing experience; the qualifications section specifies payroll processing and billing experience in a corporate environment.
Paycom experience is required; candidates without Paycom experience will not be considered.
Previous billing, invoicing, or accounts receivable experience.
Strong understanding of payroll tax regulations and wage-and-hour compliance.
Advanced proficiency in Microsoft Excel and the Microsoft Office Suite.
Strong analytical and problem-solving skills, including the ability to interpret financial data and generate accurate reports.
Excellent organizational and time-management abilities, attention to detail, and ability to meet deadlines.
Strong verbal and written communication skills to work with internal departments and external clients.
Ability to prioritize multiple responsibilities and work independently and collaboratively in a fast-paced environment.
Professionalism, discretion, and confidentiality.
A bachelor's degree in Accounting, Finance, Business Administration, or a related field is listed as required in the qualifications section; another section describes an associate's or bachelor's degree as preferred and says equivalent professional experience may substitute for formal education.

Nice To Haves

Bilingual fluency in English and Spanish; qualified non-bilingual candidates will also be considered.
Experience processing payroll for employees in multiple states.
Familiarity with accounting software and payroll platforms such as ADP, QuickBooks, or similar systems.

Responsibilities

Process payroll accurately and on time using the Paycom HR & Payroll System.
Ensure compliance with federal, state, and local payroll regulations.
Maintain payroll records, employee earnings, deductions, and tax documentation.
Investigate and resolve payroll discrepancies with Human Resources and management.
Prepare, review, and distribute customer invoices.
Monitor accounts receivable and follow up on outstanding invoices.
Reconcile billing records and assist with financial reporting.
Maintain accurate billing documentation and financial records.
Respond professionally to employee and client payroll and billing inquiries.
Assist with payroll audits, reporting, and year-end payroll activities.
Identify and recommend process improvements to increase efficiency and accuracy.
Maintain confidentiality when handling sensitive employee and financial information.
Perform additional administrative and accounting duties as assigned.