Payroll & Billing Specialist

Ōnin Group•Birmingham, AL

4d•Onsite

About The Position

The Ōnin Group is seeking a detail-oriented Billing & Payroll Specialist to work onsite at its Home Office in Birmingham. The role is responsible for accurate and timely payroll and billing processes, while supporting employees, clients, and internal teams. The specialist collaborates with branch operations, vendors, and accounts receivable and maintains confidentiality and compliance with federal, state, and local laws. The position involves processing payroll and client invoices, resolving payroll and billing discrepancies, handling payroll-related questions and tax forms, and conducting regular audits and reporting. The ideal candidate is organized, adaptable, professional, and comfortable working in a fast-paced environment.

Requirements

Previous experience in payroll processing, billing, or a related accounting or finance role.
Strong communication and customer service skills.
Advanced Excel knowledge, including functions and formulas.
Proficiency in Microsoft Office Suite and Google Workspace.
Highly organized, detail-oriented, and adaptable to fast-paced environments.
Ability to handle confidential information with integrity.
High school diploma or equivalent.

Nice To Haves

Experience with payroll or billing software.
Additional coursework or certification in accounting, payroll, or finance.

Responsibilities

Process payroll accurately and ensure compliance with policies and regulations.
Collect, calculate, and enter payroll data and resolve discrepancies.
Prepare and distribute W-2s, 1099s, and other payroll-related tax forms.
Respond to employee questions about payroll, deductions, direct deposits, and taxes.
Communicate payroll-related updates and policies to field personnel.
Process, proof, and create client invoices accurately and on time.
Identify, review, and resolve billing discrepancies and corrections.
Create and process credit memos when needed.
Run regular payroll and billing audits and provide accurate reports.
Maintain confidentiality and build positive relationships with employees, clients, and vendors.