Student Billing & Payroll Administrator

The Stony Brook School • Stony Brook, NY

8d • Onsite

About The Position

The Stony Brook School seeks a detail-oriented, organized, and dependable Student Billing & Payroll Administrator for its Business Office. The role manages student tuition billing and ensures accurate, timely payroll processing for faculty and staff. It requires strong financial and administrative skills and the ability to handle sensitive information confidentially, accurately, and professionally. The position is full-time, non-exempt, and based in Daley Hall. The department supervisor is Stephen Lacorazza. Compensation is $20–$23 per hour, commensurate with experience. A background check is required.

Requirements

• Minimum of three years of experience in payroll, billing, bookkeeping, or a related financial role.
• Experience with payroll and billing software.
• Proficiency in Microsoft Excel.
• Strong organizational skills and the ability to prioritize and manage multiple tasks.
• Demonstrated integrity, confidentiality, and professionalism.
• Required background check.

Nice To Haves

• Experience with Paylocity and Blackbaud Tuition Management is strongly preferred.
• Experience in an educational or nonprofit environment is preferred.

Responsibilities

• Manage student tuition billing, payment plans, and accounts receivable through Blackbaud Tuition Management.
• Monitor student account balances, follow up on outstanding payments, and assist with account reconciliations.
• Process biweekly payroll for faculty and staff using Paylocity, ensuring accuracy and timeliness.
• Maintain accurate payroll records, including employee earnings, deductions, and employee information.
• Coordinate payroll-related information with Human Resources.
• Process 403(b) retirement plan contributions and related reporting.
• Prepare payroll reports, journal entries, and supporting documentation for financial reporting and audits.
• Support the Controller with reconciliations and other Business Office responsibilities as needed.
• Identify opportunities to streamline processes, improve efficiency, and maintain accurate financial records.

Benefits

• Comprehensive medical and dental insurance with 100% of premiums paid by the school.
• 403(b) retirement plan with immediate vesting and a 7.5% employer matching contribution.
• School-paid life insurance, long-term disability, short-term disability, and AD&D coverage.
• Access to campus facilities and amenities, including the school's fitness center.
• Professional development support and opportunities for continued learning and professional growth.
• Generous paid leave policy including vacation, personal and sick time, and paid holidays.
• Complimentary meals for employees while school is in session.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed