Payroll Administrator

OneBlood • Orlando, FL

18d

About The Position

The Payroll Administrator administers end-to-end payroll and timekeeping activities to ensure employees are paid accurately and on time. The role maintains payroll records, reviews system output, resolves discrepancies, processes deductions and special payments, supports payroll tax and regulatory compliance, reconciles payroll activity, responds to employee inquiries, and provides payroll data and reports to management, Finance, Human Resources, and auditors.

The position processes biweekly payroll and associated transactions, maintains employee payroll records, audits and reconciles payroll activity, prepares payroll reports and tax materials, and supports year-end processing. It also responds to inquiries, coordinates with internal teams and external vendors, supports audits, protects confidential information, and participates in payroll system testing and process-improvement initiatives.

Requirements

• Associate degree in Accounting, Finance, Business Administration, Human Resources, or a related field and two years of progressively responsible payroll administration experience, including payroll processing, reconciliation, and tax compliance; or an equivalent combination of education, training, and experience.
• Certified Payroll Professional (CPP) certification is required.
• Comprehensive knowledge of federal, state, and local payroll laws and regulations, including wage and hour requirements, payroll taxation, garnishments, record retention, payroll processing, reconciliations, internal controls, and year-end reporting.
• Strong numerical aptitude, exceptional attention to detail, and demonstrated ability to maintain accuracy in payroll processing and reporting.
• Ability to analyze payroll data, identify and resolve discrepancies, determine root causes, interpret policies and regulatory requirements, and implement corrective actions.
• Ability to manage multiple priorities, meet critical deadlines, and perform confidential, detail-oriented work in a high-volume, fast-paced environment.
• Ability to communicate complex payroll information clearly and professionally and establish effective working relationships with employees, management, Human Resources, Finance, auditors, and external vendors.
• Ability to exercise sound judgment, maintain strict confidentiality, and work independently while ensuring compliance with applicable laws, regulations, policies, and procedures.
• Proficiency with payroll, human resources information, and timekeeping systems.
• Advanced proficiency in Microsoft Excel, including formulas, lookups, pivot tables, data validation, reporting, and reconciliation of large data sets.
• Demonstrated ability to support biweekly payroll operations for a multi-state, high-volume workforce and successfully complete full calendar year-end payroll processing.
• Ability to exert light physical effort in sedentary to light work, including occasional lifting, carrying, pushing, and/or pulling of objects and materials weighing up to 20 pounds.

Nice To Haves

• Experience processing multi-state payroll in a high-volume environment and using computerized payroll and timekeeping systems.
• Experience with the organization's specific payroll and related platforms.

Responsibilities

• Process biweekly payroll accurately and on schedule, including regular, supplemental, off-cycle, manual, and special payments; review and validate time and attendance, earnings, deductions, taxes, direct deposits, garnishments, levies, and related transactions.
• Maintain employee payroll records and process new hires, terminations, transfers, compensation changes, leave-related pay, retroactive adjustments, and other approved payroll updates.
• Audit pre-payroll and post-payroll reports, reconcile payroll registers and payroll-related accounts, resolve discrepancies and out-of-balance conditions, and document corrective actions.
• Prepare payroll data, supporting schedules, recurring and ad hoc reports, and other payroll-related information for management and financial reporting.
• Prepare or support federal, state, and local payroll tax filings, deposits, remittances, year-end processing, and employee tax forms; research and resolve notices, discrepancies, and compliance issues.
• Respond to employee and management inquiries, explain payroll policies and calculations, and resolve payroll issues in a timely and professional manner.
• Partner with Human Resources, Finance, Benefits, and external vendors to coordinate payroll changes, system integrations, issue resolution, and payroll process improvements.
• Provide documentation and support for internal and external audits, maintain records in accordance with retention requirements, and safeguard confidential payroll information in compliance with internal controls, company policies, and applicable laws.
• Participate in payroll system testing, implementations, upgrades, and continuous improvement initiatives to enhance payroll accuracy, efficiency, and controls.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree