Payroll Administrator Jobs

About The Position

Requirements

• 2+ years of payroll or accounting experience required
• Experience with payroll/accounting systems
• Proficiency with Excel required
• Strong understanding of California and federal wage & hour laws, including overtime, meal/rest breaks, reporting time pay, and prevailing wage compliance.
• High attention to detail and accuracy with numerical data entry.
• Ability to handle confidential information with discretion.
• Excellent organizational and time management skills in a fast-paced environment.
• Strong interpersonal and communication skills to effectively interact with employees, supervisors, and external agencies.

Nice To Haves

• Associate’s degree in Accounting, Finance, Business Administration, or related field preferred. Equivalent payroll experience may be considered.
• Construction industry experience strongly preferred.
• Familiarity with California prevailing wage, certified payroll, and apprentice pay requirements is highly desirable.

Responsibilities

• Assist in the preparation and processing of weekly multi-state payroll for field, professional, and management employees.
• Review timesheets and job cost coding for accuracy, completeness, and compliance with company policies and labor laws.
• Support payroll audits and reconciliations to ensure correct payment of regular, overtime, double-time, and reporting time pay in accordance with California law.
• Monitor and track meal period compliance, rest breaks, and overtime rules specific to California construction workers.
• Assist with accurate calculation and processing of prevailing wage rates, fringe benefits, and apprentice pay rates as required by state and federal law.
• Prepare and submit certified payroll reports for public works projects, ensuring compliance with the California Department of Industrial Relations (DIR) and federal Davis-Bacon Act requirements.
• Maintain records of craft classifications, apprentice ratios, and wage determinations.
• Support compliance with all applicable federal, state, and local payroll and wage/hour laws, including California Labor Code requirements.
• Maintain accurate employee payroll records, garnishments, deductions, and benefits contributions in alignment with company and legal requirements.
• Assist in responding to agency inquiries, audits, and employee questions regarding payroll and wage statements.
• Enter and verify payroll data into Sage (legacy system) and assist in transitions to future payroll/HRIS systems.
• Generate standard payroll reports and support ad-hoc reporting requests from Finance, HR, and Operations.
• Assist in reconciling payroll general ledger accounts and preparing year-end payroll documentation (e.g., W-2s, ACA reporting).

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Training & Development
• On Site Gym