Payroll Administrator Jobs

About The Position

Requirements

• At least five years of progressive, multi-state payroll experience.
• Experience independently processing payroll and resolving complex payroll and timekeeping exceptions, particularly in California.
• Experience with retroactive adjustments, supplemental earnings, final pay, garnishments, deductions, tax corrections, and reconciliations.
• Accuracy, attention to detail, and ownership of payroll deadlines.
• Sound judgment and analytical skills to research and resolve discrepancies.
• Ability to prioritize competing deadlines in a high-volume, deadline-driven environment.
• Strong customer service and communication skills with employees, managers, Human Resources, Accounting, Finance, and vendors.
• Discretion in handling confidential information.
• Strong Excel skills and proficiency in Outlook, Word, Teams, and SharePoint.
• Working knowledge of federal, state, and local payroll requirements and recordkeeping.

Nice To Haves

• Payroll experience in a real estate setting.
• Associate or bachelor's degree in Accounting, Business, Human Resources, or a related field; equivalent payroll experience will be considered.
• Experience with Paylocity or a comparable payroll and Time & Labor platform.
• Payroll accounting or labor allocation experience.
• Multifamily property management, real estate, construction, or other multi-location experience.

Responsibilities

• Process and review biweekly multi-state payroll accurately and on time.
• Review timecards, approvals, employee changes, and exceptions before payroll is finalized.
• Process earnings and deductions, including bonuses, commissions, retroactive pay, adjustments, reimbursements, benefits, and retirement.
• Process terminations and final pay, including time-sensitive California and other state-specific requirements.
• Process garnishments, tax levies, child support, and other withholding orders.
• Process off-cycle and corrective payments, perform pre- and post-payroll audits, resolve discrepancies promptly, and maintain audit support.
• Assist with payroll funding, reconciliations, payroll close, quarter-end, and year-end.
• Review missing punches, exceptions, overtime, paid time off, meal and break pay, and manager approvals.
• Partner with managers to resolve timekeeping exceptions before deadlines.
• Review timecard corrections, maintain documentation and audit history, and support state wage-and-hour requirements.
• Review labor allocations, including property, department, entity, and cost-center coding.
• Prepare payroll reports and documentation for Accounting, Finance, and audits.
• Support payroll tax reconciliations and research tax discrepancies.
• Respond to employee questions about pay, taxes, deductions, direct deposit, and timekeeping.
• Assist managers with timekeeping, approvals, pay codes, and corrections, and communicate resolutions clearly and on time.
• Provide guidance on payroll processes, pay rules, and complex payroll questions as a payroll subject matter expert.
• Support payroll and Time & Labor functionality in Paylocity or a comparable platform.
• Participate in system testing, configuration validation, implementations, and process improvements.
• Maintain confidentiality and controls over payroll and employee information.
• Provide backup support for critical payroll processing.
• Perform other duties as assigned.

Benefits

• Health, vision, and dental insurance
• HSA account with employer match of $600
• FSA for dependent care
• Short-term disability
• Company-paid long-term leave disability and life insurance
• 401(k) match
• Four weeks of accrued PTO
• 11 paid holidays
• 30% discounts on apartments
• Tuition/certification reimbursement
• Wellness Bucks Program
• Wellness program and competitions
• Paid maternity and paternity benefits
• Employee Assistance Program
• Pet insurance