Payroll & Finance Administrator

Edrington•New York, NY

2d•$71,000 - $89,000•Hybrid

About The Position

The Payroll Administrator ensures employees are paid accurately and on time while upholding standards of confidentiality, accuracy, and compliance. The role manages payroll operations across multiple states and jurisdictions, maintains data integrity, and supports the organization’s Total Rewards strategy. Working with HR, Finance, external vendors, auditors, and payroll providers, the position delivers efficient payroll operations and supports employee benefit processes. This includes maintaining records, processing benefit-related transactions, responding to routine employee payroll and benefits inquiries, and keeping payroll and benefits data aligned across systems. The role also manages payroll deductions, retirement plan contributions, and benefits transactions with precision and minimal supervision.

Requirements

Bachelor’s degree in finance, accounting, human resources, or an equivalent field.
Experience in payroll processing and HRIS systems.
Proven experience processing multi-state payroll.
Advanced MS Excel skills.
Excellent verbal and written communication skills.
Strong organizational and time management skills.
Ability to uphold confidentiality and demonstrate professionalism, integrity, and responsibility.
Proactive approach and ability to work autonomously when necessary.
Ability to work with large volumes of data and perform numerical analysis.

Nice To Haves

Certified Payroll Professional (CPP) certification.
Experience with ADP Workforce Now and/or Celergo.
Experience supporting employee benefit programs and enrollment processes.
Experience working with benefits portals and HRIS systems.
Experience performing payroll and benefit deduction reconciliations.
Experience supporting internal or external audits through data validation, reporting, and documentation.

Responsibilities

Manage end-to-end payroll processing, ensuring accurate and timely employee payments and compliance with applicable tax laws and company policies.
Process payroll changes, including new hires, terminations, compensation updates, tax withholdings, benefit deductions, and retirement plan contributions.
Maintain compliance with multi-state and local payroll regulations, tax registrations, and legislative requirements.
Administer employee benefits, including enrollments, life events, terminations, eligibility updates, and payroll deductions.
Respond to routine employee payroll and benefits inquiries and escalate complex issues when required.
Conduct audits and reconciliations across payroll, benefits, retirement plans, and HR systems to ensure data accuracy and integrity.
Investigate and resolve discrepancies involving payroll, benefits, deductions, and retirement contributions.
Maintain and optimize payroll systems.
Proactively identify and resolve payroll, tax, compliance, and benefits issues with minimal supervision.
Prepare payroll and benefits reports, support internal and external audits, and maintain audit-ready documentation.
Serve as a key point of contact for employee payroll and benefits matters.
Administer payroll deductions, retirement plans, and benefit-related transactions accurately while improving processes and operational efficiency.

Benefits

$71,000–$89,000 salary plus annual bonus.
25 days of vacation, including a holiday break from December 25 through 31.
Sick leave days and company holidays.
Health insurance premiums paid by Edrington for employees and dependents.
401(k) retirement plan with company match.
Life insurance and disability plans.
Pre-tax benefits.
Fitness reimbursement program.
Tuition reimbursement program.
24/7 access to counseling, life coaching, and information on financial, mental, and physical wellbeing.
Hybrid working.
26 weeks’ paid maternity, paternity, and adoption leave.
Up to five paid carers leave days per year.
Annual product allowance and company events.