Accounting/Administrator

Taylor Management•Ventnor City, NJ

About The Position

The Accounting and Payroll Coordinator supports the financial operations of a residential community and works closely with onsite management. The role coordinates payroll, vendor invoices, resident accounts, and financial reporting while maintaining accurate records and protecting confidential resident, employee, and financial information.

Requirements

Experience in bookkeeping, payroll, accounts payable, or a related accounting support role.
Strong attention to detail and organizational skills, with the ability to manage multiple deadlines.
Proficiency in Microsoft Excel and financial recordkeeping.
Professional communication skills and the ability to work effectively with residents, vendors, and management.

Nice To Haves

Experience with ADP and Strongroom.
Experience in community association management, property management, or hospitality.

Responsibilities

Review employee timecards, resolve discrepancies, and coordinate payroll processing through ADP, including overtime, paid leave, and approved adjustments.
Prepare payroll and labor reports and maintain documentation for payroll and workers’ compensation audits.
Update employee insurance census information for benefit renewals.
Review vendor invoices for accuracy, obtain supporting documentation, and coordinate coding, approval, and payment through Strongroom.
Obtain vendor W-9s, maintain billing records, and resolve invoice discrepancies and payment inquiries.
Review restaurant invoices and compare outsourced housekeeping invoices with attendance and hours worked.
Assist residents with account balances, statements, payments, assessments, and billing questions.
Process checks and coordinate deposits, account adjustments, refunds, and ownership-related account updates with Taylor Management.
Track seasonal fund contributions and trash reimbursement submissions.
Compile expense information, prepare staffing cost comparisons, and provide financial summaries to support budgeting and operational decisions.
Maintain accurate records and protect confidential resident, employee, and financial information.