Accounting Administrator

Design West Engineering•San Bernardino, CA

1d•$28 - $34•Hybrid

About The Position

Design West Engineering is seeking an Accounting Administrator for its San Bernardino, California, office. The role helps ensure the company receives payment for services provided to clients, manages the project database, and supports the Accounting Manager and Director of Finance with routine accounting tasks. The company seeks a driven, organized individual with strong communication skills, AEC industry invoicing experience, and general accounting experience who is committed to customer service and professional interaction with clients and colleagues. The position handles accounts receivable transactions, invoicing, client account records, collections correspondence, account-status reporting, invoice discrepancy research, monthly billing statements, and project account management. It also provides general administrative support to the Accounting Department and performs other related duties as assigned.

Requirements

At least 3 years of related invoicing or billing experience in the AEC industry.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite or related software and accounting software such as QuickBooks.
Ability to work independently and in a fast-paced environment.
Ability to anticipate work needs and interact professionally with clients.
Excellent organizational skills and attention to detail.
High school diploma or equivalent.

Nice To Haves

Experience with Ajera database software.
Associate’s or bachelor’s degree in Accounting.

Responsibilities

Prepare, post, verify, and record client payments and accounts receivable transactions.
Create invoices according to company policy and submit them to clients.
Maintain and update client files, including changes to names, addresses, mergers, and mailing attention details.
Draft standard past-due account and collections correspondence; identify delinquent accounts and contact account holders to request payment.
Create and present monthly internal reports on the current status of client accounts.
Research client invoice discrepancies.
Generate monthly billing statements.
Copy, file, and retrieve materials for the Accounting Department as needed.
Relay changes of information to appropriate employees.
Manage project accounts in the project database.
Perform other related duties as assigned.

Benefits

Health insurance for the employee; dependents may be added at the employee’s cost.
Dental insurance.
Vision insurance.
Employer-paid life insurance.
Paid holidays.
Paid time off, including vacation and sick time.
401(k) retirement account with a 3% employer contribution regardless of whether the employee contributes.
Opportunity for a bonus twice a year.
Flexible and hybrid work schedule options.
Team-building budgets and comped hours for activities.
Quarterly supervisor check-ins focused on personal and professional development.
Support toward certifications and licensing.
Networking and ongoing education opportunities through conferences and industry organizations.
Internal and partner-organization mentorship opportunities.
Inclusive, people-first working environment.