Accounting Administrator

ECS Ltd•Chantilly, VA

About The Position

The Accounting Administrator provides accounting, financial, and administrative support to assigned offices or business units. The role maintains accurate financial records, processes accounting transactions, supports reporting activities, and ensures compliance with company policies and procedures. It serves as a resource to office leadership by promoting financial accuracy, operational efficiency, and effective administrative support.

Requirements

At least 5 years of related experience.
High school diploma or GED required.
If driving for or on behalf of an ECS subsidiary, a valid driver's license is required.
Working knowledge of accounting principles, bookkeeping practices, financial reporting, and general office administration.
Knowledge of accounts payable, accounts receivable, invoicing, reconciliations, payroll support processes, banking activities, and general ledger concepts.
Strong analytical, organizational, and problem-solving skills.
Ability to accurately process, review, and reconcile financial transactions.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong attention to detail and commitment to accuracy.
Proficiency with Microsoft Office Suite, including advanced Microsoft Excel skills.
Ability to learn and use accounting, financial management, and business systems.
Effective written and verbal communication skills.
Ability to work independently while collaborating effectively with office and corporate teams.
Ability to exercise sound judgment and maintain confidentiality of sensitive information.
Ability to identify process improvement opportunities and implement efficient business practices.
The listed qualifying U.S. military rank is E-4.

Nice To Haves

Associate degree or higher in Accounting preferred.

Responsibilities

Manage accounts payable, accounts receivable, invoicing, and related accounting activities while ensuring accuracy, timeliness, and compliance with company policies and procedures.
Maintain office financial records, including account reconciliations, petty cash administration, check processing, and documentation of financial transactions.
Compile, analyze, distribute, and maintain financial reports and supporting documentation for office leadership and corporate accounting.
Assist managers with financial reporting, budget tracking, and preparation of business review materials and presentations.
Reconcile and process company credit card transactions and supporting documentation in accordance with established procedures.
Maintain certificates of insurance and associated administrative records.
Support fleet administration activities, including vehicle purchases and sales, licensing, regulatory compliance requirements, and related recordkeeping.
Coordinate with corporate accounting and administrative teams to ensure accurate financial reporting and resolve accounting-related inquiries.
Support periodic audits, financial reviews, and internal compliance requirements by maintaining accurate and complete documentation.
Identify opportunities to improve accounting workflows, administrative processes, and operational efficiency.
Maintain confidentiality of financial, employee, and business information.
Provide administrative support and assist with office operations as needed.