Accounting Administrator
Legacy Engineering, P.C.•Fredericksburg, VA
•$20 - $25•Onsite
About The Position
The Accounting Administrator provides administrative and transaction support to the Accounting Department. This role keeps accounting records organized, enters routine information, and helps the team meet billing and payment deadlines. The position works under the direction of the Accounting Manager and supports the Accounting Specialist with assigned tasks.
Requirements
- High school diploma or equivalent.
- Prior administrative, data entry, bookkeeping, or accounting support experience.
- Strong organization, attention to detail, and accuracy when working with numbers and records.
- Working knowledge of Microsoft Outlook, Word, and Excel, including basic spreadsheet entry and sorting.
- Ability to follow procedures, manage assigned deadlines, and recognize when a question needs review.
- Professional communication skills and the ability to handle sensitive financial and employee information discreetly.
- Experience with ERP systems.
- Experience supporting an engineering, architecture, construction, or other professional services firm.
Responsibilities
- Set up and maintain project and client records in BQE Core, including authorized billing terms, rates, and project information.
- Organize and maintain electronic accounting files, including invoices, receipts, payment records, and supporting documentation.
- Enter routine vendor, client, and project information in BQE Core and other approved systems using established procedures.
- Assist with entering client payments and organizing deposit records; refer discrepancies to the Accounting Specialist or Manager.
- Prepare routine account statements and send approved payment reminders, route collection disputes, and questions to the Accounting Specialist.
- Respond to routine internal, client, and vendor inquiries and direct questions requiring accounting judgment to the appropriate team member.
- Support reporting, month-end document collection, and other assigned accounting administrative tasks while protecting confidential information.
Benefits
- 6 days of PTO
- 401k plan with up to 5% match
- Continuing education and certifications provided
- Numerous sponsored company events
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
